What are the responsibilities and job description for the Executive Assistant position at Center for Molecular Imaging & Therapy?
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
POSITION SUMMARY
This position provides administrative and secretarial support under the direct supervision of the Executive Director. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload. Maintains professionalism with utmost confidentiality.
ESSENTIAL FUNCTIONS
Responsibilities include but not limited to:
This position provides administrative and secretarial support under the direct supervision of the Executive Director. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload. Maintains professionalism with utmost confidentiality.
ESSENTIAL FUNCTIONS
Responsibilities include but not limited to:
- Assists with organization of materials, mail-outs, agendas, minutes and minute books, electronically and hard-copy.
- Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents, key public officials, academic leaders, private industry leaders at the local, state, and national levels. Handles confidential and non-routine information and explains policies when necessary.
- Schedules and organizes complex activities such as meetings, travel, and conferences Maintains calendar and contacts.
- Prepares and maintains expense reimbursement records, collects credit card receipts from Executive Director and other CMIT staff, and submits and codes expenses online.
- Organizes and prioritizes large volumes of information and calls. Processes correspondences and organizes and maintains files for Executive Director.
- Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
- Performs desktop publishing; creates and develops visual presentations for the Executive Director and other CMIT staff. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Works independently and within a team on special non-recurring and ongoing projects. Acts as project manager for special projects, at the request of the Executive Director which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
- Maintains Non-Disclosure Agreements with Third Parties.
- Assists Controller and Staff Accountant with audit requests for annual audit.
- Enters electronic requisitions as needed.
- Performs other related duties as assigned by CMIT management.
MINIMUM QUALIFICATIONS AND EDUCATION REQUIREMENTS
Bachelor’s degree preferred, or minimum of five (5) years clerical/supervisory experience. Must possess excellent interpersonal, and written skills. Proficient in MS Word, Excel, and PowerPoint.
**Salary commensurate with experience**
Bachelor’s degree preferred, or minimum of five (5) years clerical/supervisory experience. Must possess excellent interpersonal, and written skills. Proficient in MS Word, Excel, and PowerPoint.
**Salary commensurate with experience**