What are the responsibilities and job description for the Document Administrative Specialist position at AppleOne Employment Services?
Qualifications
- Associate or bachelor’s degree preferred; equivalent administrative experience accepted.
- 2 years of administrative, document management, or clerical experience (legal, compliance, or corporate environment preferred).
- Strong organizational and time management skills; ability to handle multiple tasks and deadlines independently.
- Excellent attention to detail and accuracy in reviewing and processing documents.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and general document management systems.
- Strong written and verbal communication skills.
- Ability to work autonomously with minimal supervision and maintain productivity in a deadline-driven environment.
Preferred Attributes
- Experience handling confidential or regulatory materials.
- Prior exposure to high-volume document review projects.
- Demonstrated initiative, reliability, and discretion.
Responsibilities
Position Summary
The Temporary Administrative Specialist provides essential support through high-volume document review, organization, and data management. This position requires exceptional attention to detail, strong organizational and clerical skills, and the ability to work independently with minimal supervision. The ideal candidate will efficiently manage multiple priorities and contribute to maintaining accuracy and consistency across large sets of business records and legal or compliance documentation.
Key Responsibilities
- Conduct high-level reviews of large volumes of documents for completeness, accuracy, and consistency.
- Organize, categorize, and maintain electronic and hard-copy files in accordance with company protocols.
- Prepare summaries, logs, and indexes of reviewed materials.
- Support administrative and clerical functions including data entry, scanning, filing, and correspondence.
- Track progress of document review projects and maintain clear records of status and findings.
- Coordinate with internal teams to obtain missing information or clarify document discrepancies.
- Uphold confidentiality and handle sensitive information in accordance with company policies.
- Perform other administrative duties as assigned to support project and departmental needs.