Accounts Payable Processor

JOB DESCRIPTION:

The Accounts Payable Senior Specialist is responsible for ensuring all related invoice processing tasks are completed accurately, efficiently and within the timeline given by management. The ideal candidate will use their accounting knowledge alongside our AP automation tools powered by OCR and AI to manage invoice processing duties. This role requires exceptional attention to detail, strong problem-solving skills, and a proactive approach to process improvement.

TECHNICAL SKILLS:

Must Have

• Invoice scanning
• Microsoft Office
• Oracle

Responsibilities include but are not limited to the following:

• Coordinate and verify completion of tasks within the specific invoice process area.
• Manage a high volume of invoices, utilizing AI powered OCR technology to automatically capture and extract key data (e.g., vendor, invoice number, amount, due date).
• Review and verify the accuracy of data captured by OCR, making corrections as necessary, and training the system to improve for future accuracy.
• Process invoices for payment in a timely and accurate manner, including multi-way matching (invoice, purchase order, and confirming receipts) for validation.
• Collaborate with internal departments (e.g., Procurement/Supply Chain, Field Offices) and vendors to address and resolve any invoice related issues or discrepancies promptly.
• Review vendor statements and reconcile accounts to ensure accuracy and identify any missing invoices.
• Minimize processing errors by communicating process changes and ensuring company and department policies are adhered to in the invoicing process.
• Analyze transaction data for anomalies and report suspicious activity to mitigate the risk of fraud.
• Communicate to management any vendor, invoicing, or system related issues.
• Provide backup support to team members as required.
• Other tasks as assigned by management.

Qualifications:

• A minimum of a high school diploma or GED equivalent
• A minimum of 5 years of Accounts Payable invoice processing experience with knowledge ERP systems, Oracle R12 is preferred.
• Direct experience with or a strong understanding of AP automation tools including OCR and AI, is highly desirable.
• Above average knowledge of full cycle Accounts Payable processes
• Demonstrates strong communication, analytical, and problem-solving skills.
• Exhibits a strong regard for organizing and prioritizing, as well as an ability to meet deadlines.
• Exhibits strong team building and interpersonal skills.
• Working knowledge of the full Microsoft Office suite
• The ability to create spreadsheets, perform basic calculations and manipulate data in Microsoft Excel
• Excellent verbal and written communication skills being able to communicate detailed information clearly and concisely and identify when to escalate issues to management.
• Excellent customer service skills required
• Ability to work in a fast paced, team oriented environment
• A strong, accountable work ethic coupled with a positive outlook