Bookkeeper

Location: Jacksonville, FL (Remote Available)

Apellix is a Jacksonville-based technology company that designs and manufactures semi-autonomous drones used for power washing, painting, and inspection of large structures. We are a growing, hands-on team looking for someone who enjoys taking ownership, staying organized, and helping keep the financial side of the business running smoothly.

We are seeking a Bookkeeper to manage day-to-day bookkeeping, payroll administration, invoicing, sales tax reporting, and employee PTO tracking. This is a hands-on position that works closely with company leadership and our outside accounting partners, who file company annual taxes, to ensure accurate financial records and timely reporting.

• Maintain company records in QuickBooks
• Enter and process vendor bills, invoices, payments, and deposits
• Reconcile bank accounts and credit card statements
• Assist with month-end closing activities and financial reporting
• Maintain organized digital records and supporting documentation

• Create and send customer invoices via QuickBooks. This needs to be done frequently and promptly.
• Apply customer payments and maintain accurate records
• Monitor outstanding balances and follow up on overdue accounts
• Provide customer account statements as needed

• Process and coordinate payroll with payroll providers
• Review payroll reports for accuracy, including for hourly employees
• Maintain employee payroll records and documentation
• Ensure confidentiality of all payroll information

• Prepare and file state and local sales tax reports
• Maintain accurate records of taxable and non-taxable transactions
• Work with management and outside accountants to ensure compliance

• Track employee PTO, vacation, and sick leave balances
• Maintain employee records related to time off and payroll
• Assist management with PTO reporting and recordkeeping

• 2 years of bookkeeping, accounting, payroll, or related experience
• Experience using QuickBooks (Online or Desktop)
• Understanding of accounts payable, accounts receivable, and bank reconciliations
• Experience processing payroll or coordinating with a payroll provider
• Familiarity with sales tax reporting and filings
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Excel and/or Google Sheets
• Ability to manage multiple responsibilities and meet deadlines
• Strong communication skills and a proactive attitude

• Work directly with company leadership
• Gain exposure to all aspects of a growing technology business
• Take ownership of an important operational function
• Opportunity for increased responsibility as the company grows
• Supportive, entrepreneurial work environment
• Federal Holidays
• 401(k)

• Please submit your resume along with a brief note describing your experience with QuickBooks, payroll administration, invoicing, sales tax reporting, and bookkeeping.