Accounts Receivable & Billing Specialist

Description

AP4 Group is a global full-service provider of heavy-duty & aeroderivative industrial gas turbine maintenance, including spare parts distribution, component repairs, and field services. Our team of 165 dedicated employees is on a mission to provide our customers with the parts and services they need when they need them. We continue to grow and are on the hunt for talented people to join our team!

The Accounts Receivable & Billing Specialist is responsible for the billing and collection function for AP4 Technical Services and Turbine Services divisions as well as assisting the collection functions for the Parts division. The role will also support the accounting group with other duties as needed.

Must live in the Lakeland, FL metro to be considered for this position. This is a hybrid position. Candidates are expected to work in the office at least three days per week.

Essential Job Duties And Functions

Responsible for all functions of the accounting department including:

• Prepare and send weekly/monthly customer invoices for our Technical Services and Turbine Services divisions.
• Team with Project Managers to compile necessary supporting documentation to ensure timely and accurate delivery of customer invoices.
• Verify the accuracy of invoices to associated customer POs, and ensure proper delivery of invoices to the customer via email, system automation, customer portals, etc.
• Track job profitability for the Technical Services and Turbine Services divisions as well as maintaining reimbursable employee expenses daily to ensure proper job costing.
• Perform scanning and uploading functions to ensure all necessary documentation is properly uploaded to the ERP system.
• Prepare and analyze Company AR aging schedules on a weekly basis.
• Post cash receipts daily and weekly cash sweeps.
• Ensure the collections process is completed daily with timely and professional communication to customers for the divisions assigned.
• Collaborate with operations to gain assistance with past due receivables while maintaining positive customer relationships.
• Assist with the annual audit, providing necessary and relevant documentation and information.
• Identify and recommend updates to accounting processes and procedures to gain efficiency in the function.
• Assist with credit-related activities including, but not limited to, performing credit checks through D&B, recommending credit extensions, and maintaining credit profiles within the system.
• Maintain and own the Accounts Receivable inbox ensuring timely communication with internal and external customers and stakeholders.
  
  

Secondary Essential Duties

• Collection and warehousing of customer tax documentation.
• Occasionally assisting the AP Specialist with confirming vendor banking details.
• Provide intercompany transaction support and sharing of best practices with subsidiary accounting teams.
• Work with customers to switch payment methods to ACH where checks are received.
• Other job-related duties as assigned.
  
  

Requirements

• High School Diploma required.
• At least 3 years of experience in a corporate business setting.
• Experience performing AR, Service billing, and collections.
• Strong organizational skills, ability to prioritize, and multitask.
• Ability to work in a fast-paced environment and meet deadlines.
• Ability to solve problems and recommend enhancements.
• Desire to learn and grow with the company.
• Excellent written and verbal communication skills.
• Multiple entity and intercompany experience.
• Experience using various ERP systems (preferably Quantum and Traverse)
• Proficient in full suite of Microsoft Office.