Coordinator, Global Operations - Madison, NJ

Key Responsibilities

• Provide administrative support and documentation management for international operations and processes.

• Assist Global Operations and leadership teams with data management tasks, including creating and maintaining spreadsheets and updating internal systems on both an ad-hoc and scheduled basis.
• Manage communications sent on behalf of Global Operations and Servicing teams, ensuring consistency and brand alignment.
• Oversee internal, affiliate and company-owned distribution lists within the brand communication tool for global outreach lists to ensure accurate and timely communication.
• Edit and update content within the brand intranet tool for Global Operations and Servicing teams, ensuring information is current and accessible.
• Manage the At Your Service global operations inbox, including reviewing, responding to inquiries, and clearing messages promptly.
• Handle physical mail distribution sent to the Sotheby’s International Realty® office located in Madison, NJ.
• Coordinate all internal and external processes on a monthly and annual basis, working closely with Global Operations team and external vendors to ensure timely and accurate execution.
• Manage the help desk tickets assigned to the queue that is overseen by the Global Operations team.
• Responsible for scheduling meetings as needed.
Responsible for creating presentations on behalf of the leadership team.

Qualifications & Skills

• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Requires adaptability to shifting priorities and deadlines.
• Detail-oriented with a commitment to accuracy and quality.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Power Point, Teams).
• Proficiency in Google Workplace
• Quickly adapts to new technologies and platforms.
Strong ability to work independently and collaboratively in a fast-paced environment.

• Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
• 401(k) savings plan with company match
• Paid Time Off to Include Holidays , Vacation Time, and Sick Time
• Paid Family & Paternity Leave
• Life Insurance
• Business Travel Accident Insurance
• All employees receive access to LinkedIn Learning
• Employee Referral Program
• Adoption Assistance Program
• Employee Assistance Program
• Health and Wellness Program and Incentives
• Employee Discounts
• Employee Resource Groups