What are the responsibilities and job description for the Administrative Assistant II position at Anotech?
Anotech, an Alten group company, specializes in engineering consulting for the energy, infrastructure and process industries. Present in 40 countries, we offer reliable and efficient support to our clients in the realization of their large-scale projects, while maintaining compliance with local and international regulations, by presenting them to the highest qualified industry talent. Our goal is to deliver tailor-made engineering services to major industry projects that will shape tomorrow.
Our team is looking for an Administrative Assistant to support maintenance operations through work order management, data entry, reporting, and administrative coordination.
About the role:
- Manage work orders in CMMS (SAP): create, update, close, and track status
- Verify labor, materials, and data accuracy
- Generate and track POs, accruals, and expenses
- Maintain maintenance records, reports, and documentation
- Support PM tracking and reporting (backlog, labor, headcount)
- Coordinate meetings, calendars, and contractor documentation (TWIC)
- Support onboarding, SharePoint, and general office operations
About you:
- Administrative experience (industrial or maintenance preferred)
- Strong Excel and data entry skills
- Detail-oriented with strong organization and communication skills
- CMMS/SAP experience preferred
- Valid TWIC card or ability to obtain TWIC card required
For business purposes, only local candidates will be considered. Valid US work authorization required. No relocation or sponsorship will be offered at this time.