Recruitment Admin Coordinator

About Us:

Millions look to us to progress their careers. We look to you.

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

https://www.weareams.com/

The Role:

Our role is your opportunity to shape the future of talent acquisition. Are you interested?

The Recruitment Admin Coordinators are key essential in driving our talent attraction strategies, supporting an effective recruitment process. Through building strong stakeholder relationships and acting as a trusted advisor, our Coordinators aim to find the best talent in the market.

Salary range (USD): $41,900 - $55,300

The role is mandatory 1- day in a week in the AMS Cleveland Office.

Key Accountabilities:

• Oversees account-specific administration activities such as job posting, interview scheduling, help desk support, applicant tracking system updates, and pre-employment screening or reference checks initiation or verification
• Managing various ad-hoc administration activities to support the effective running of the recruitment process
• Collaborating on or completing daily, weekly, monthly, and quarterly reports accurately as required within the set deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors (e.g., PEs vendor), and other account stakeholders
• Ensuring stakeholders are continually appraised and updated on the relevant processes
• Management of day-to-day queries relating to their area of responsibility, ensuring all are dealt with in an effective and timely manner and escalated where necessary
• Participating in continuous improvement implementation within the immediate team
• Fully utilizes technology and other rollouts and changes implemented to the team

Skills & Requirements:

The ideal candidate will possess strong administrative and coordination experience within a fast-paced environment and demonstrate the following core competencies:

• Exceptional organizational skills with the ability to manage multiple spreadsheets, reports, and competing priorities simultaneously.
• Ability to handle confidential and sensitive information with the highest level of professionalism and discretion.
• Strong time management skills with the ability to meet strict deadlines and manage high-volume administrative tasks.
• Excellent attention to detail, ensuring accuracy across all recruitment documentation, reporting, and data management activities.
• Proven experience in data entry and database maintenance with a high degree of accuracy.
• Minimum 1–2 years of administrative experience, preferably within recruitment, HR, staffing, or a related function.
• Strong interpersonal and communication skills with the ability to build effective working relationships with internal and external stakeholders.

Why AMS?:

At AMS, we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems.

We come from every walk of life, and our culture is open and inclusive. Our people enjoy flexibility, autonomy, and being trusted to work their way. We offer you career opportunities in every direction you want to explore. It’s our world but you can do it your way.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration for US is $41,900 - $55,300 USD plus applicable benefits.

U.S. Medical/Rx, Dental, Vision, Spending Accounts, Life, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Performance Bonus

This range is specific to the advertised location and may not be applicable to other locations.

*Details may vary slightly depending on your location, local labor law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.