What are the responsibilities and job description for the Program Coordinator, Talent Engagement position at AMS?
About Us
Location: Dallas, Texas (5 days onsite)
Job Type & Duration: Fixed Term Contract – 12 months
Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.
We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.
At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.
https://www.weareams.com/
The Role
What if your skills mattered more than your job title?
We are looking for a detail-oriented Program Coordinator, Talent Engagement with a strong ability to manage programs, events, and internal communications to join a Tier 1 Investment Bank.
The role entails coordinating logistics, maintaining trackers, and supporting stakeholder engagement initiatives. If you are proactive and organized, with experience handling crucial communications and delivering accurate data reporting, then let's talk!
Key Accountabilities
What you’ll be doing
- Support Talent Engagement Advisors with operational and logistical needs across firmwide and regional programs, events, and engagement initiatives
- Create, update, and maintain SharePoint sites and internal trackers (e.g., engagement programs, networks, events, and calendars)
- Schedule, organize, and support meetings and events (virtual, hybrid, and in-person), including coordination with conference services and venue partners
- Manage room setup, materials distribution, and on-site logistics for engagement programs and events
- Partner with internal teams and external vendors to support speaker coordination, technical needs, and production logistics
- Draft and distribute email communications related to Talent Engagement programs and events using firm-approved tools
- Manage calendar invites and scheduling for speakers, vendors, and internal stakeholders
- Coordinate program and event briefings, including light research and preparation support
- Prepare follow-up communications such as speaker thank-you notes and post-event materials
- Support employee engagement networks and forums, including responding to requests and maintaining shared resources
- Manage Talent Engagement calendars, mailboxes, and collaboration portals
- Pull and synthesize data from internal dashboards and reports; support preparation of Excel and PowerPoint materials for program updates and leadership review
- Assist with measuring program impact using qualitative and quantitative data
- Track program expenses, support budget management, and submit invoices as needed
- Provide ad hoc administrative and operational support to ensure smooth execution of Talent Engagement initiatives
Skills & Requirements
You’ll need to demonstrate:
- Experience in a similar administrative, coordination, or program support role
- Client-service mindset with a proactive and solutions-oriented approach
- Ability to thrive in a fast-paced, deadline-driven environment
- Strong organizational, problem-solving, and multitasking skills
- Ability to manage confidential information with discretion and exercise sound judgment
- Excellent interpersonal, written, and verbal communication skills
- Exceptional attention to detail
- Results-oriented and dependable
Other Desired Qualifications:
- Strong Microsoft Excel skills (including VLOOKUPs and PivotTables) and PowerPoint experience
- Comfort with basic data analysis and reporting
- Strong experience managing content and workflows in SharePoint
Why AMS?
At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.
We offer
- Growth and development focused on your strengths
- A team that values being Passionate, Bold, and Authentic
- Supportive communities such as our Employee Resource Groups (ERGs)
- Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
- We are committed to pay transparency and fairness. For this role, the initial expected remuneration is $50,000-66,000, plus applicable benefits.
This range is specific to the advertised locations and may not be applicable to other locations.
U.S. LLC Medical/Rx, Dental, Vision, Spending Accounts, Life, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Performance Bonus
Our statement
We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.
If you require any accommodations or have any accessibility needs, please reach out via email Talent@weareams.com or make a member of our Talent Acquisition team aware at any time.
If you’re ready to bring your skills and curiosity, click Apply and let’s explore what we can achieve together!