Planning & Development Project Manager

GENERAL PURPOSE:

Under the general supervision of the Director of Planning & Development, the Planning and Development Project Manager provides administrative, clerical, and project coordination support to ensure the efficient operation of the department. This position enhances departmental effectiveness by managing schedules, coordinating meetings, preparing reports, and supporting a variety of projects and office functions.

MAIN RESPONSIBILITIES & DUTIES:

• Plan the project.

• Define the scope of the project in collaboration with senior management.

• Create a detailed work plan that identifies and sequences the activities needed to complete the project successfully.
• Determine the resources (time, money, equipment, etc.) required to complete the project and the project's estimated budget.
• Develop a schedule for project completion that effectively allocates the resources to the activities.
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.
• Determine the objectives and measures upon which the project will be evaluated at its completion.
• Organizing the staff and stakeholder selection.

In consultation with the Building Operations Manager, recruits all necessary staff and stakeholders with the appropriate skills required to carry out all project activities.

• Facilitates stakeholders' staff meetings, takes minutes, and summarizes deliverables to ensure stakeholders are organized and remain on task for the duration of the project.
• Manage project staff and/or volunteers according to the established policies and practices of Ampla Health.
• Ensure that all project personnel receive an appropriate orientation to the project.
• Solicit qualified consultants to work on the project as appropriate and present candidates to senior management.
• Support the oversight of RFP processes for new projects

• Implement the project.

• Assist in implementing the project and ensuring execution aligns with the approved project plan.

• Develop forms and records to document project activities.
• Set up files to ensure that all project information is appropriately documented and secured.
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.
• Establish a communication schedule to update stakeholders, including appropriate staff within Ampla Health, on the progress of the project, and prepare progress reports for senior management.
• Review the quality of the work completed with the project team regularly to ensure that it meets the project standards.

• Control the project.

• Write progress reports on the project for senior management.

• Monitor all budgeted project expenditures.
• Monitor cash flow projections and report actual cash flow and variance to senior management regularly.
• Ensure that all financial records for the project are up to date.

• Evaluate the project.

• Ensure that the project deliverables are on time, within budget, and at the required level of quality.

• Evaluate the outcomes of the project as established during the planning phase.
• Understanding of healthcare management principles.
• Provide cross-functional administrative support and demonstrate flexibility by being trained in various Planning & Development functions (i.e. Contract Works, HRSA Electronic Handbooks).
• Performs other duties as assigned by supervisor.

QUALITIES & CHARACTERISTICS:

• Maintains a professional relationship and positive attitude with co-workers, the public, patients, and all Ampla Health's staff, Board of Directors, and vendors.
• Maintains the highest professional ethics and is honest in dealing with people; is a model for all employees through his/her actions.
• Strives to learn more and is receptive to learning different ways of doing things.
  Displays enthusiasm toward the work and the missions of Ampla Health.

PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES:

• Education and Experience
• A bachelor's degree in business administration or similar field is preferred, with increased responsibility in project coordination/management experience.

• Knowledge, skills, abilities

• Proven experience in managing complex projects up to completion is required.

• Knowledge of project management, timelines, deadlines, and follow-through on finished projects.

• Proficiency in the use of computers for:

• Microsoft Office Suite

• Microsoft Visio
  Microsoft Project Management

COMMUNICATION SKILLS:

• Communicate Effectively: Speak, listen, and write clearly, thoroughly, and timely using appropriate and effective communication tools and techniques.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance Ampla Health's effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of Ampla Health.
• Facilitate Decisions: Provide senior management with all the necessary information to facilitate and expedite decisions.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
• Plan: Determines strategies to move the projects forward, sets goals, creates and implements action plans, and evaluates the process and results.
• Ability to communicate well with the public.
• Must be able to interact with staff and patients courteously and calmly.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS:

Works well with patients, co-workers, and vendors in a generally comfortable office. Employee must possess the following physical requirements:

• Must be able to lift up to 40 lbs. and push up to 100 lbs. (on wheels)
• Must be able to hear staff on the phones and those who are served in person, speak clearly in order to communicate information to patients, vendors, agencies, and staff.
• Must have vision adequate to read memos, a computer screen, forms, and documents.
• Must have high manual dexterity.
• Must be able to reach above the shoulder level to work, bend, squat, and twist/turn.

PROFESSIONAL KNOWLEDGE, SKILLS & ABILITIES:

• Education and Experience
• A bachelor's degree in business administration or similar field is preferred, with increased responsibility in project coordination/management experience.

• Knowledge, skills, abilities

• Proven experience in managing complex projects up to completion is required.

• Knowledge of project management, timelines, deadlines, and follow-through on finished projects.

• Proficiency in the use of computers for:

• Microsoft Office Suite

• Microsoft Visio
  Microsoft Project Management

COMMUNICATION SKILLS:

• Communicate Effectively: Speak, listen, and write clearly, thoroughly, and timely using appropriate and effective communication tools and techniques.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance Ampla Health's effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of Ampla Health.
• Facilitate Decisions: Provide senior management with all the necessary information to facilitate and expedite decisions.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
• Plan: Determines strategies to move the projects forward, sets goals, creates and implements action plans, and evaluates the process and results.
• Ability to communicate well with the public.
• Must be able to interact with staff and patients courteously and calmly.