Senior Executive Assistant

• We are looking for an experienced and accomplished Senior EA to provide key support to the Chief Operating Officer for Global Claims Operations.
• You need to be flexible, liaising with other Executive Assistants and Senior Management across global offices and across multiple time zones.
• We are looking for a committed individual who has the ability to handle tasks with diplomacy, tact and care.
• It is essential you have supported at a senior level and ideally you will have previous experience within Claims.
• Prior experience in working in a Global role is essential given the scale and geographical scope of this role.
• Senior executive 1:1 support to the Chief Operating Officer for Global Claims Operations.
• Work closely with and build strong relationships with their direct reports.
• Proactive management of busy calendars, heavy scheduling of meetings and calls, involving multiple diaries and different time zones, including off-site and other similar events.
• Proactively set up and manage the process for monthly/quarterly business reviews and other senior leadership reviews etc.
• Extensive email support - respond/action.
• Organize and plan frequent international and domestic travel including flights, hotels and ground transportation.
• Processing of visas when necessary and keeping up to date and management of the various travel and local country requirements.
• Processing of expenses using the Concur web portal.
• Pull together daily packs/materials and briefing notes for meetings and engagements.
• Prepare correspondence, memos, reports, presentations, spreadsheets and other reporting as needed.
• Organize and maintain electronic and manual file systems.
• Attend weekly/monthly meetings to take minutes, manage & chase actions to ensure all completed by deadlines and any pre-meeting preparation.
• Meet & greet external guests, create & maintain a good relationship so are key point of contact
• On boarding new joiners, ordering equipment and access.

• Solid Executive Assistant experience supporting Senior Executives in a similar role, including confidence in and experience of dealing with senior management and external stakeholders across a Global matrix organization.
• Prior experience working in a global EA role for a global leader is essential.
• Ability to carry out continuing and complex assignments that require the organization of materials, the handling of routine administrative details, and the preparation of reports.
• Demonstrate sound judgment handling competing priorities, time-sensitive projects and potential conflicts.
• Ability to plan work efficiently to ensure own deadlines are fully achieved.
• Advanced proficiency in Microsoft Office systems, and strong knowledge of Excel and PowerPoint/teams.
• Proficiency in phone systems and video conference.
• Confidentiality and integrity is paramount.
• Must be able to take a flexible approach to completing work tasks, hours including monitoring on weekends when travel is involved in case of issues.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.