What are the responsibilities and job description for the Office Services Coordinator in Irvine, CA 92612 position at Amicis Global?
Job Title: Office Services CoordinatorLocation: Irvine, CA 92612Duration: 4 Months Extensions Summary: As a *** Office Services Coordinator, you will assist with providing administrative support to a small team or department. Overview of Work Environment/Client Nuances/Team Overview: The resources will assigned and working with a broker and shared team.Resource's typical working day: - Voucher Processing: Preparing and executing vouchers for various transactions, ensuring accuracy and timely submission. - Expense Management: Assisting with the preparation and reconciliation of expense reports, including tracking and submitting receipts. - Administrative Contract Support: Supporting the management of administrative contracts, including documentation, tracking, and coordination with relevant stakeholders. - Accounts Receivable (AR): Assisting with AR-related tasks such as invoice tracking, follow-ups, and basic reporting. - DocuSign Management: Coordinating electronic document signing through DocuSign, including sending, tracking, and filing completed documents. - Light Marketing and Event Support: Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed. - Calendar Management: Scheduling and coordinating meetings for brokers, ensuring availability and timely communication. - Printing and Binding: Preparing marketing materials, including printing and binding collateral for presentations or client meetings. - Other administrative tasksMust Have Skills: - Communication & Collaboration: Strong verbal and written communication skills, with the ability to collaborate effectively across teams. - Technical Proficiency: Proficient in Microsoft Excel, Word, and PowerPoint.Software skills: - Proficient in Microsoft Excel, Word, and PowerPoint. - Basic computer functions - Familiarity with Adobe InDesign is a strong plus. - Experience in managing or working with CRM systems is a plus.Years of Experience: At least 2 years of experience: Education: HS/GED #CareerBuilder #Monster #Dice #Indeed #LinkedIn
Salary : $23 - $25
