Executive Assistant to the Executive Vice President (EVP)

This is not a traditional administrative position.

This role exists to extend the Executive Vice President's (EVP) effectiveness, time, and impact across every dimension of the enterprise. The Executive Assistant operates as a trusted strategic partner, anticipating needs before they surface, protecting the EVP's focus, orchestrating priorities across complex systems, and ensuring the organization operates at the pace and standard required of elite leadership.

You will sit at the intersection of strategy, execution, relationships, and trust.

Key Responsibilities

• EVP Time & Priority Architecture
• Design, protect, and continuously optimize the EVP's calendar to reflect strategic priorities, not noise
• Serve as a trusted gatekeeper, screening meetings, communications, and requests using executive-level judgment
• Ensure all commitments align with organizational goals, timing, and return on investment
• Build buffers, white space, and recovery time to sustain peak executive performance
• Strategic Thought Partnership
• Act as a sounding board for ideas, decisions, and trade-offs
• Prepare decision-ready briefings, executive memos, presentations, and synthesized intelligence
• Track long-term initiatives, critical relationships, and executive commitments
• Ensure disciplined follow-through across leadership, board, and external stakeholders
• Enterprise Communication & Alignment
• Draft, refine, and manage executive-level communications with precision and discretion
• Serve as the EVP's proxy when appropriate, internally and externally
• Ensure messaging is intentional, consistent, and aligned with organizational values and brand
• Maintain absolute confidentiality in all matters
• Executive Operations, Travel & Logistics
• Manage complex national travel, itineraries, and logistics with military-grade precision
• Travel with or ahead of the EVP as needed to support meetings, site visits, and key initiatives
• Anticipate logistical and personal needs without being asked
• Manage expenses, receipts, reimbursements, and supporting documentation
• Maintain dashboards, workflows, and systems that support executive performance
• Administrative & Organizational Enablement
• Coordinate communication and task flow across leadership and departments
• Maintain digital and physical filing systems with audit-ready discipline
• Draft correspondence, reports, and internal documentation
• Support executive initiatives, special projects, and enterprise priorities
• Organize company events, leadership meetings, and strategic convenings
  
  

Requirements

Required Capabilities & Qualifications

• 3-5 years supporting senior executives (construction, engineering, or federal contracting preferred)
• Exceptional judgment and decision-making instincts
• Advanced written and verbal communication skills
• High emotional intelligence and professional maturity
• Mastery of prioritization, systems, and execution
• Ability to operate effectively amid ambiguity, speed, and complexity
• Proficiency in Microsoft Office, CRMs, spreadsheets, and modern business tools
• Demonstrated discretion handling sensitive and confidential matters
• Willingness and ability to travel regularly and maintain flexible availability
  
  

Preferred:

• Experience supporting executives in fast-paced, project-based organizations
• Familiarity with construction operations, federal or multi-site environments
• Experience leveraging AI or advanced tools to increase executive efficiency
• Self-starter mindset with strong anticipatory instincts
  
  

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance
• Professional growth
  
  

Work Location: On the road