Executive Assistant

Position: Executive Assistant to CEO

Location: Waterbury, CT (On-site with hybrid flexibility)

Type: Full-time

Join Our Client's Company as the CEO's strategic right hand during an exciting growth phase. We're scaling from $20M to $30M and need an exceptional Executive Assistant who can operate at the highest level of excellence. This isn't just an admin role—it's a growth partnership.

Executive Support

• Serve as gatekeeper and first point of contact for the CEO
• Manage complex calendar scheduling and prioritization
• Handle all travel arrangements and expense reporting
• Prepare and edit correspondence, reports, and presentations
• Attend meetings, take detailed notes, and track action items

Operations Management

• Oversee office operations and vendor relationships
• Maintain organizational systems and standard operating procedures
• Coordinate between departments to ensure smooth information flow
• Manage special projects and company initiatives
• Handle confidential information with absolute discretion

Communication & Relationship Management

• Interface professionally with clients, vendors, and board members
• Draft and send communications on behalf of the CEO
• Manage internal team communications and announcements
• Coordinate company events and meetings

• Google Suite mastery - Sheets and Docs at 9/10 level minimum
• 5 years executive assistant experience supporting C-level executives
• Located within 30 minutes of Waterbury, CT
• Available for occasional early morning/evening communications
• Experience in fast-paced, high-growth environments
• Thick skin and ability to handle direct feedback

• Advanced Google Sheets (pivot tables, formulas, data analysis)
• Google Workspace suite (Docs, Drive, Gmail, Calendar)
• ClickUp project management or similar
• Pipedrive CRM (preferred)
• ChatGPT for content creation
• WhatsApp and modern communication tools
• Fathom and Loom for meeting management
• Financial software experience (QuickBooks or similar)

• Systems-oriented with exceptional organizational skills
• Proactive problem-solver who anticipates needs
• Mental agility to pivot between tasks without losing focus
• Emotional intelligence to navigate high-pressure situations
• Growth mindset excited about scaling a business
• Excellence-driven with zero tolerance for mediocrity

• Direct partnership with CEO in company transformation
• Competitive salary with performance-based increases
• Professional development budget
• Opportunity to build systems that scale
• High visibility and impact role

• Belief in systems, integrity, and follow-through
• Client-first excellence mentality
• Comfort with fast-paced, sometimes intense environment
• Commitment to continuous improvement