Operations and Finance Coordinator

Position Description

American Peat Technology is seeking a highly organized and detail-oriented Operations & Finance Coordinator to support key functions across Human Resources, Accounting, and general office operations. This role is critical to ensuring the smooth day-to-day functioning of the organization by providing reliable support in payroll, HR systems, financial processes, and administrative coordination.

The ideal candidate is a proactive problem-solver who thrives in a dynamic environment, maintains a high level of confidentiality, and can effectively manage multiple priorities across departments.

The schedule for this position is generally Monday through Friday, 8 am to 4:30 pm. Other days and hours are occasionally required. Work locations include APT’s main plant and APT2 located in the city of Aitkin.

This position starts at $55,000 year, paid bi-weekly in accordance with the Company's standard payroll practices. This is a non-exempt position, eligible for overtime in accordance with applicable wage and hour laws.

APT offers PTO, a medical and dental plan, matching 401K and charitable giving plans, and paid volunteer opportunities.

This position reports to the VP of Finance and Operations.

Job Duties

Human Resources Support (50%)

• Assist with payroll processing, including time tracking, payroll submissions, and recordkeeping
• Provide day-to-day support to employees using the company’s HRIS (Human Resources Information System)
• Maintain employee personnel files and ensure proper document retention in accordance with company policies
• Support employee onboarding and offboarding documentation
• Assist HR with benefits coordination, policy acknowledgements, and general HR inquiries
• Ensure confidentiality and accuracy when handling employee information

Accounting Support (30%)

• Process accounts payable (AP), including invoice entry, job coding, and vendor payments
• Support accounts receivable (AR), including invoicing and tracking incoming payments
• Maintain organized financial records and documentation
• Assist with basic reporting and provide support during month-end processes as needed

Administrative Support (20%)

• Serve as the primary point of contact for incoming company phone calls; answer and route appropriately
• Provide general administrative support to leadership and staff across departments
• Manage office communications including emails, phone calls, mail, and scheduling
• Coordinate meetings, prepare materials, and assist with follow-up actions
• Order and manage office supplies and maintain inventory levels
• Assist with planning and coordination of company events, meetings, trainings, and employee engagement activities
• Provide administrative support to multiple departments, including Operations, R&D, and Accounting, as needed

Records and Compliance

• Maintain organized digital and physical filing systems for HR and administrative records.
• Assist with compliance documentation, audits, and reporting as needed.
• Ensure adherence to company policies and applicable regulations

Core Competencies

· Attention to Detail: Ensures accuracy in payroll, financial records, and employee data

· Confidentiality & Integrity: Handles sensitive information with discretion and professionalism

· Organization & Time Management: Effectively manages multiple responsibilities and deadlines

· Communication Skills: Communicates clearly and professionally with employees and external partners

· Technical Proficiency: Comfortable using HRIS, payroll systems, and accounting software

· Adaptability: Thrives in a multi-functional role with shifting priorities

· Problem-Solving: Identifies issues and proactively works toward solutions

· Customer Service Orientation: Provides responsive, helpful support to internal and external teams

· Collaboration: Works effectively across departments to support organizational goals

Position Requirements

· Associate’s or Bachelor’s degree in Business, Accounting, Human Resources, or related field preferred

· 2–4 years of experience in HR support, accounting, payroll, or administrative operations

· Experience with payroll processing and HRIS systems preferred

· Strong organizational skills and attention to detail.

· Ability to handle confidential information with discretion.

· Proficiency in Microsoft Office (Word, Excel, Outlook) and/or similar office software.

Physical Requirements & Work Environment

· This position primarily operates in a professional office environment

· Prolonged periods of sitting at a desk and working on a computer

· Frequent use of hands and fingers to operate a computer and telephone

· Ability to communicate effectively via phone, email, and in person

· Occasional standing, walking, bending, and reaching may be required

· Ability to lift and carry office materials up to 15–25 pounds on occasion (e.g., files, office supplies)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person