What are the responsibilities and job description for the AR Specialist position at Alvest Equipment Services (AES)?
THIS IS AN ON-SITE ROLE BASED IN DES PLAINES, IL
COMPANY INTRODUCTION
ALVEST is the world leader in airport ground support equipment manufacturing and distribution, through its entities TLD, Smart Airport Services (SAS) and Alvest Equipment Services (AES), with consolidated sales in the range of 750 million USD. Alvest Equipment Services (AES) is dedicated to ground support equipment maintenance, rental, leasing, and overhaul services with a high level of growth, in Europe, USA, and the Middle East.
POSITION SUMMARY
We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our finance team. This role is responsible for managing incoming payments, maintaining accurate financial records, monitoring customer accounts, and ensuring timely collection of outstanding invoices. The ideal candidate will have strong communication skills, excellent attention to detail, and experience working in a fast-paced environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Other duties may be assigned and are not limited to the following)
- Generate and distribute customer invoices accurately and timely
- Process incoming payments via check, ACH, wire transfer, and credit card
- Monitor accounts to identify overdue balances and follow up on collections
- Maintain accurate customer account records and payment histories
- Reconcile accounts receivable balances and resolve discrepancies
- Research and resolve billing issues, deductions, and customer disputes
- Apply customer payments and prepare daily cash receipts reporting
- Communicate professionally with customers regarding account status and payment inquiries
- Collaborate with internal departments including sales, operations, and accounting to resolve invoice concerns
- Assist with month-end closing activities and reporting
- Prepare aging reports and provide updates on collection efforts
- Support audits by providing requested documentation and account details
- Maintain confidentiality of financial information
QUALIFICATIONS AND EXPERIENCE:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 3 years of Accounts Receivable or general accounting experience preferred
- Ability to work independently in a fast-paced environment
- High School Diploma or GED required
- Associate's degree in accounting, Business, or a related field of study preferred
- Experience with ERP systems (Infor/Baan a plus)
- Strong understanding of accounting principles and billing procedures
- Experience with collections and customer account management
- Knowledge of cash applications and account reconciliations
- Familiarity with multi-location operations preferred
- Strong attention to detail and accuracy
- Strong written and verbal communication skills
OTHER SKILLS AND ABILITIES:
- Computer and office programs knowledge
- High attention to detail
- Strong ethical practices
- Composure under pressure
- Excellent written and verbal communication skills to communicate effectively and professionally with internal and external customers
- Strong customer service skills
- Ability to work both as a team and/or independently
- Must be able to read and speak the English language
- Must have a valid driver’s license
- Legally authorized to work in the United States