What are the responsibilities and job description for the Senior Accountant position at Alvarez Construction?
Position Summary
The Senior Accountant is responsible for the day-to-day accounting operations of Alvarez Construction Company, including bank reconciliations, journal entries, closing journal processing, WIP report maintenance, and month-end close procedures. This role serves as the primary hands-on accounting resource, executing the detailed transactional and closing work while the Controller provides oversight, review, and high-level financial reporting. The Senior Accountant also serves as backup for accounts payable when the AP Supervisor is unavailable.
Essential Duties and Responsibilities
Daily Operations & Transaction Processing
- Perform daily bank reconciliations for Pathway Title and Alvarez Construction Company.
- Deposit all incoming checks (utility refunds, closings, rebates, upgrades, design center, etc.) into Bank accounts
- Post all deposits and prepare corresponding journal entries in NewStar
- Process lot conversions
- Post journal entries for bank inspection fees, rebates, and others
- Enter home sales and closing journal entries in NewStar, including net proceeds, mortgage payoffs, property taxes, and commissions
- Scan and file closing documents; distribute to appropriate parties
HUD Review & Closing Process
- Verify HUDs against contracts, final sales sheets, and WIP data prior to closing
- Confirm customer deposits, payoff amounts, closing costs, and commission accuracy, including realtor commission verification via InformXL
- Reconcile any discrepancies between NewStar/HomeSales and contract documentation with Sales and Design Center teams
- Review realtor commission and bonus.
WIP & Reporting
- Update and maintain the Work-in-Progress (WIP) report including new contracts, addendums, cancellations, spec changes, and lot conversions
- Update bank draw spreadsheets for all active communities
- Backup for maintain and reconcile the Builder Risk Report; coordinate with insurance carriers for certificates on new starts and closed homes
Month-End Close & Financial Support
- Execute month-end close procedures under the direction of the Controller, including costing runs, inventory adjustments, and reconciliation of all accounts
- Prepare and post month-end journal entries including payroll entries and accruals
- Prepare monthly bank reconciliations for all accounts
- Support the Controller with lot budget reviews and lot scrubbing reports
- Assist with preparation of financial reports and schedules as needed
General & Backup Duties
- Serve as backup for accounts payable processing when the AP Supervisor is unavailable, including positive pay and ACH uploads
- Serve as backup for daily bank balance emails and electronic deposit uploads
- Conduct Certificate of General Liability and Workers Compensation insurance audits (semi-annually)
- Assist with annual external audits and bank covenant reporting as directed
- Perform other duties as assigned by the Controller or executive team
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field required
- Minimum 3 years of accounting experience; homebuilding or construction industry experience preferred
- Proficiency in accounting software (experience with NewStar or similar ERP is a plus)
- Strong working knowledge of bank reconciliations, journal entries, and general ledger management
- Advanced Excel skills
- Detail-oriented with strong organizational and time management skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Physical Requirements & Work Environment
Standard office environment. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds. Occasional overtime may be required during month-end close or audit periods.