Executive Assistant

Altura Capital a diverse, results-driven social impact investment firm is seeking an experienced Executive Assistant to support a busy CEO/Managing Partner and become an integral part of a fast-growing team. The ideal candidate will coordinate and manage executive scheduling, prepare, and organize strategic and operational documentation, as well as filter day-to-day functions. The individual should be communicative, responsive, thoughtful, self-directed, pay close attention to detail, positive, seeking a challenging role and experience managing technology.

Responsibilities

·        Work directly with the CEO/Managing Partner to support all aspects of their work and personal routine.

·        Manage the calendar for two (2) Partners, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating the needs of the two (2) partners.

·        Organize and prepare the Managing Partner for meetings, including gathering documents, coordinating with the team and external parties, and attending to logistics of meetings and events.

·        Keep the CEO/Managing Partner advised of time-sensitive and priority issues, ensuring appropriate follow-up to meet deadlines and business objectives.

·        Prioritize emails for Managing Partner; managing and facilitating a large volume of email replies.

·        Determine priority of matters of attention for the Managing Partner; redirect matters to internal team/staff to address, as appropriate.

·        Provide coordination, monitoring, and communication of projects and programs involving the Managing Partner, including communicating with internal teams and external teams.

·        Creating and coordinating with the internal team with draft emails, as well as assisting the CEO/Managing Partner in completion and reviews of emails and communications with all key stakeholders.

·        From time to time attend meetings and take notes for discussion; prepare initial draft of meeting minutes.

·        Prepare, reconcile, and submit expense reports.

·        Routinely perform a wide variety of support duties including maintaining and managing the 4 week calendar outlook.

·        Maintain confidential and sensitive information.

·        Provide daily wrap up report which includes items both advanced and pending through out the day.

·        Ability to take ownership, be self driven, proactive, and manage time accordingly.

Skills and Qualifications

·        Excellent computer skills, including proficient knowledge of Microsoft Suite (i.e., Outlook, Word, Excel, PowerPoint) and MAC.

·        Self-motivated, proactive, and forward-thinking. Ability to work independently and multi-task in a fast-paced team environment.

·        Diplomatic and tactful. Exceptional people skills with excellent written and verbal communication skills.

·        Ability to manage complexity and work under pressure.

·        Capable of interacting seamlessly and with a professional demeanor across a variety of individuals across various management levels

·        Ability to think and plan ahead.