Grants Payroll Billing Manager

Job Description

Job Title: Grants, Payroll and Billing Manager

Department: Finance

Reports To: Controller

FLSA Status: Exempt

Position Summary

The Grants, Payroll and Billing Manager is responsible for overseeing payroll processing and all grant-related financial activities for Alternatives for Girls (AFG), including grant reporting and billing. This role ensures accurate and timely payroll administration, proper allocation of personnel costs across funding sources, and full compliance with federal, state, and grantor requirements. The position serves as a key liaison between Finance, Human Resources, and Program teams to support operational effectiveness, financial integrity, and compliance.

Essential Responsibilities

Payroll Management

Oversee and process biweekly payroll in coordination with Human Resources and third-party payroll providers

Ensure accuracy of payroll data, including wages, benefits, deductions, and allocations

Maintain compliance with federal and state payroll regulations, including tax filings and reporting

Grants Financial Management, Reporting, and Billing

Oversee all grant-related financial activities, including reporting and billing

Prepare and submit grant billings and reimbursement requests in a timely and accurate manner

Monitor and track payroll allocations across multiple grants and funding sources

Ensure personnel costs are allocated in accordance with grant agreements and approved budgets

Prepare and review grant financial reports for internal and external stakeholders

Ensure compliance with Uniform Guidance and other grantor requirements related to allowable costs

Maintain documentation to support payroll allocations, grant reporting, and billing

Compliance and Audit Support

Support annual audit and Single Audit processes

Ensure adherence to internal controls related to payroll and grant compliance

Maintain organized and audit-ready records for payroll, grant reporting, and billing

Assist in implementing and improving policies and procedures related to payroll and grants

Collaboration and Support

Work closely with Human Resources on employee data, benefits, and payroll changes

Partner with program staff to ensure proper coding and understanding of grant-funded positions

Provide training and guidance to staff on payroll and grant-related processes

Support continuous improvement of financial systems and processes

Qualifications

Bachelor’s degree in Accounting, Finance, or related field required

Minimum of 3–5 years of experience, preferably in a nonprofit environment

Experience with federal grants and Uniform Guidance strongly preferred

Experience with grant billing and reporting required

Knowledge of payroll systems such as ADP, Paylocity, or similar platforms

Proficiency in accounting systems, preferably QuickBooks or similar ERP systems

Strong understanding of internal controls and financial compliance

Excellent attention to detail and organizational skills

Ability to manage multiple priorities and meet deadlines

Core Competencies

Demonstrates strong integrity and accountability in financial management

Ability to work collaboratively across departments

Strong analytical and problem-solving skills

Commitment to supporting a mission-driven organization

Maintains confidentiality and exercises sound judgment

Work Schedule and Expectations

This is a full-time position requiring a minimum of 40 hours per week. Additional hours may be required during month-end close, audit periods, and grant reporting cycles.

Work Environment

This position operates in a professional office environment with occasional need to support off-site or program-related activities.

Physical Requirements

Ability to perform essential job functions in an office setting, including extended periods of computer use.

Equal Opportunity Statement

Alternatives for Girls is an equal opportunity employer and is committed to creating an inclusive environment for all employees.