What are the responsibilities and job description for the Administrative Assistant position at Alternative Nursing Services?
The Administrative Assistant focuses specifically on supporting the human resources department by managing employee records, assisting with the hiring process, and handling sensitive personnel information. This role will also supply support in the every days needs of the other office staff. Which can be answering phones, filing and running errands as needed.
- Onboarding Support: Assemble new-hire welcome packets, coordinate orientation schedules, and verify completed tax and employment eligibility forms.
- Database Maintenance: Update internal HR information systems with employee status changes, salary adjustments, and tracking performance reviews.
- Recruitment Assistance: Post job openings to boards, screen initial resumes against baseline requirements, and coordinate interview schedules for hiring managers.
- Compliance Management: Ensure all digital and physical employee files remain strictly secure, organized, and audit-ready according to local labor laws.
Specialized Skills & Requirements
- HRIS Familiarity: Practical experience or exposure to HR software tools are a plus
- Extreme Discretion: Superior confidentiality standards regarding medical files, background checks, salaries, and sensitive employee relations.
- Empathy & Composure: Strong emotional intelligence to serve as an approachable, helpful first point of contact for employee inquiries.
Work Location: In person
Salary : $36,295 - $46,287