Office Administrator

We’re ALTEN Technology USA, an engineering company helping clients bring groundbreaking ideas to life—from advancing space exploration and life-saving medical devices to building autonomous electric vehicles. With 3,000 experts across North America, we partner with leading companies in aerospace, medical devices, robotics, automotive, commercial vehicles, EVs, rail, and more.

As part of the global ALTEN Group—57,000 engineers in 30 countries—we deliver across the entire product development cycle, from consulting to full project outsourcing.

When you join ALTEN Technology USA, you’ll collaborate on some of the world’s toughest engineering challenges, supported by mentorship, career growth opportunities, and comprehensive benefits. We take pride in fostering a culture where employees feel valued, supported, and inspired to grow.

Summary of Responsibilities

• Coordinate and manage relationships with facility service providers and vendors
• Oversee office operations including supply ordering, furniture purchases, and maintenance of common areas (kitchen, lunchroom, shared spaces)
• Manage office space planning, including workstation setup for new hires and maintaining seating and organizational charts
• Coordinate company-wide communications such as surveys, announcements, and calendar updates
• Handle shipping and receiving, including U.S. mail and package tracking, and maintain accurate receiving records
• Prepare and submit monthly expense reports and track office-related expenses
• Travel Coordination & Administration
• Manage all aspects of employee travel, including booking flights, hotels, and transportation
• Administer Concur, including profile setup, system maintenance, and user support
• Educate employees on travel policies and processes
• Maintain travel documentation and accurate records of travel-related expenses
• Coordinate hotel prepayments and communicate with vendors, travel agencies, and internal stakeholders
• Manage relationships and contracts with rental agencies and travel partners

Employee & HR Support

• Assist HR with tracking employee incentives and engagement initiatives
• Support onboarding logistics, including workspace setup and office orientation
• Issue badge access for employees and visitors

Office Experience & Culture

• Greet visitors and manage the office check-in process to ensure a professional and welcoming environment
• Coordinate office events, including monthly birthday celebrations and team activities
• Order and coordinate meals, snacks, and catering for meetings and events

Skills/Qualifications required:

• High School Diploma required, College Degree preferred
• Prior experience managing or running an office environment or equivalent experience managing a household with complex logistics and coordination
• Background coordinating travel, events, and day-to-day office activities

• Experience working with vendors, service providers, and internal teams preferred
• Hospitality, retail, or customer-facing roles with strong organizational and service skills preferred
• Event Coordination:
• Proven ability to plan and execute events, meetings, or group activities
• Organization & Attention to Detail:
• Highly organized with strong attention to detail and ability to manage multiple priorities
• Communication Skills:
• Strong verbal and written communication skills with the ability to interact effectively across all levels
• Interpersonal Skills:
• Personable, approachable, and able to build positive relationships with employees and vendors
• Process-Oriented Mindset:
• Ability to create, follow, and improve processes to drive efficiency and consistency

ALTEN Technology is an Equal Opportunity Employer. Our Policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual’s age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status.

Please beware of job seeker scams and see this important notice on our careers page for more information about our recruiting process.

Compliance Notice: Alten USA is a federal contractor subject to the requirements of the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and Executive Order 11246. We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Drug Screening Requirement: As a federal contractor, Alten USA maintains a drug-free workplace. All candidates selected for employment will be required to successfully complete a pre-employment drug screening as a condition of hire.