Recruiting Operations Coordinator

About the Role

Alpine Solutions Group is seeking a highly organized and proactive Recruiting Operations Coordinator to support our People Operations and Recruiting teams. This role is ideal for someone who enjoys both operational excellence and talent acquisition, with responsibilities split between supporting day-to-day business operations and assisting with corporate recruiting efforts.

The Recruiting Operations Coordinator will help ensure the accuracy of critical operational processes, improve internal efficiency, and support the hiring of internal talent as the company continues to grow. This role will be reporting to the People Operations Lead.

Key Responsibilities

Operations & Administrative Support (60%)

• Manage weekly timesheet audits and approval processes
• Ensure accuracy between Salesforce, Vendor Management Systems (VMS), and employee timesheets
• Follow up on missing timesheets and approvals
• Process timesheet updates and corrections as needed
• Serve as a resource for routine employee and contractor questions
• Direct employees to internal policies, benefits information, and company resources
• Assist with onboarding coordination and administrative processes
• Support billing and invoicing operations through data validation and reporting
• Perform audits across operational systems to ensure data integrity
• Maintain and update internal documentation and process guides

Corporate Recruiting Support (40%)

• Source candidates for internal and corporate positions
• Conduct initial candidate outreach and screening calls
• Review resumes and evaluate candidate qualifications
• Coordinate interview scheduling and candidate communications
• Maintain applicant tracking system (ATS) records
• Partner with hiring managers throughout the hiring process
• Build and maintain candidate pipelines for future hiring needs
• Support employer branding and recruiting initiatives
• Deliver a positive candidate experience from application through onboarding

Qualifications

Required

• 1 year of experience in recruiting, recruiting coordination, operations, administrative support, staffing, or a related field
• Strong organizational skills and exceptional attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office, including Excel
• Strong follow-through and problem-solving abilities

Preferred

• Experience in staffing, recruiting, HR, or professional services environments
• Experience with Salesforce, ATS platforms, HRIS systems, or Vendor Management Systems (VMS)
• Experience supporting payroll, billing, onboarding, or timesheet administration
• Experience sourcing and screening candidates

Compensation & Benefits

• Competitive base salary
• Medical, dental, and vision coverage
• Unlimited PTO
• Professional development opportunities
• Hybrid work environment

What Success Looks Like

• Improved timesheet and billing accuracy
• Reduced administrative burden on People Operations and Accounting teams
• Increased process consistency and documentation
• Strong support for corporate recruiting initiatives
• Enhanced operational efficiency and scalability across the organization