Facilities Coordinator

• Manage the mailroom, ensuring full organization, functionality, and compliance with company procedures.
• Log all incoming shipments in tracking software; notify recipients, obtain signatures, and coordinate final delivery.
• Process outgoing shipments including packaging, labeling, and carrier documentation.
• Sort and log USPS mail and manage trackable deliveries.
• Maintain and update the FedEx user list for employee access.
• Order and maintain all shipping materials and postal supplies.
• Work with the logistics team on international shipments, ensuring customs documentation is accurate and compliant.
• Coordinate with Warehouse personnel for incoming materials and drop shipments.

• Assist in daily facility operations within the new data center environment, supporting both administrative and technical facility needs.
• Monitor, dispatch, and execute requests through the department's work order system, email inbox, CMMS, and related software platforms.
• Schedule, coordinate, and follow through on minor repairs, maintenance, and vendor work.
• Prepare detailed reports documenting work order progress, completion, and facility project updates.
• Conduct routine walkthroughs to identify opportunities for improved operation, safety, and service excellence.
• Communicate facility needs and issues to Property Management; submit and track external work orders until resolution.
• Manage building access for visitors, contractors, and vendors; ensure authorized personnel only.
• Support maintenance of break rooms, vending equipment, copy/print areas, and supply inventories.
• Oversee office supply ordering and inventory using vendor portals or Coupa purchasing system.

• Perform heavy data entry and SAP-related documentation to support logistics and facilities workflows.
• Coordinate document storage, shredding services, and related compliance activities.
• Create presentations, documentation, and reporting using PowerPoint and Excel.
• Provide support to regional offices for vendor coordination and facility matters.
• Maintain professional communication with internal and external stakeholders across the organization.

• Participate in Safety Council activities; complete CPR, AED, and First Aid training (provided).
• Follow all safety policies, practices, and company procedures; report unsafe conditions immediately.
• Support departmental and company objectives through proactive teamwork.
• Protect confidential information and maintain a high degree of integrity.
• Demonstrate flexibility and professionalism in a high-volume, operationally complex environment.

• Associate degree or bachelor's degree preferred; 1-3 years of experience in facilities, logistics, shipping/receiving, or related administrative support required.
• Experience working in a data center, industrial, or high-volume logistics environment is a strong plus.
• SAP experience or other enterprise logistics/maintenance systems experience required or strongly preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to understand A/V systems and common office technology.
• Strong written and verbal communication skills; ability to work with employees at all levels.
• Ability to interpret written, verbal, and diagram-based instructions.
• Bilingual or multilingual abilities are a plus.

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard. You may know us as a tech and communications firm established in 1979, but we also lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are!)Apply today to join our family and Make Your Mark!