Facilities Coordinator

System One is looking for a Facilities Coordinator in Lake Mary, FL.

 

SUMMARY:

This position will be a part of our evolving and growing Facilities Department at our Corporate Headquarters. In this role you will assist the department with administrative duties while managing the mailroom / shipping and receiving. You will assist in the day-to-day operations while providing support in customer service, technical support, maintenance, operations, and finance. Excellent attention to detail and organizational skills are required.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for managing the mailroom, its functionality and organization

• Manage & log all incoming shipments in our software to track, notify employees, ensure signatures and desired delivery is coordinated

• Assist in preparation of outgoing shipments, packaging and preparing labels

• Retrieve and sort all USPS mail, log any trackable deliveries in software

• Manage the FedEx user list so that specific employees have access to create their own labels

• Order any supplies needed for shipping, including FedEx and USPS

• Collaborate with the logistics department on international shipments to ensure proper documentation (i.e., custom forms)

• Oversee office supply ordering and inventory maintenance, submits replenishment orders via vendor websites or Coupa system, ensure we are adequately stocked and maintained

• Complete periodic checks at all print/copy areas, check supplies, re-stock as necessary

• Assist our regional offices in coordination with office and facility related vendors and other issues that may arise. Work closely with office staff and support as needed

• Coordinate document destruction service and document storage

• Oversee break rooms and vending services, contact vendors as needed, and ensure break rooms are adequately stocked and properly working

• Ability to gather data and create presentations in PowerPoint

• Monitor, dispatch and execute request from the departments work order system, email accounts and other department related software’s

• Assist with scheduling and manage minor repairs, maintenance, and other work requests through completion

• Prepare clear and comprehensive reports detailing the actions conducted to close work orders and facilities projects

• Communicate and coordinate with Property Management any facilities issues. Submit work orders and follow up to ensure completion.

• Conduct periodic walkthroughs, identify opportunities for improved operation and service excellence, make recommendations to ensure our Facility is kept to the high standard that has been set.

• Assist with building security and providing access to visitors and deliveries

 

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #223-Eng Orlando