What are the responsibilities and job description for the Administrative Assistant/Catering Sales Assistant position at Alonti Catering?
About the Role
Alonti Catering is looking for a dynamic, organized Administrative Assistant to the Sales Manager who can support our Catering Sales Manager and General Manager, keep daily operations running smoothly, and make an immediate impact. This role is ideal for someone who thrives in a fast-paced environment, is confident on the phone, and can manage multiple priorities while reporting to multiple leaders.
A Day in the Life
- Schedule is Monday through Friday 8am to 4:30pm.
- Start the day at 8:00 AM by managing email coverage and checking in with the Catering Sales Manager (CSM) and General Manager (GM) to align on priorities
- Enter catering orders accurately, including EZCater orders
- Answer phones and manage email orders throughout the day
- Follow up on order details including payments, updates, and customer requests
- Assist with daily callbacks and report customer feedback to leadership
- Highlight first-time orders and support new customer outreach
- Perform data entry and market research as directed
- Prepare menus and marketing materials
- Support large events or take deliveries when needed
- Assist with coverage during Catering Sales Manager vacations or personal days
- Wrap up the day by forwarding communications to the Catering Sales Manager at 4:30 PM
Additional Responsibilities (As Needed)
- Assist with tastings, proposals, rentals, and catering coach opportunities
- Support collateral drop-offs, blitzes, and local outreach
- Help cover day-to-day communication for the Catering Sales Manager and General Manager
- Contact new and existing customers as directed
You’ll Be Great in This Role If You:
- Are highly organized and detail-oriented
- Take direction well and are comfortable reporting to multiple leaders
- Are confident and professional on the phone with customers
- Are self-driven, proactive, and motivated to get things done
- Are a dynamic team player who enjoys adding value and making an impact
Required Qualifications
- Experience with a CRM is required (HubSpot experience strongly preferred)
- Valid driver’s license, reliable personal vehicle, and active insurance
(occasional deliveries required)
- Ability to work on-site full time
- Professional, business-casual appearance
What We Offer
- Competitive hourly pay ($28–$30 per hour)
- Paid holidays
- Sick time and vacation time
- Health insurance benefits
- 401(k) plan
- A collaborative team environment with room to grow
About Alonti Catering
Alonti has been in business for over 40 years and is the premier corporate caterer in many markets, including Dallas/Fort Worth, Houston, Austin, Chicago, and Los Angeles. Our rapidly growing catering business exists to meet the ever-evolving needs of corporate clients, and our teams are the fuel that power our success.
Job Type: Full-time
Pay: $28.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $28 - $30