Executive Assistant

Executive Assistant to the President

As the Executive Assistant, you will work directly with our President and partner closely with our executive and management team. You will function as an extension of him and own various projects ranging from solving operational issues, driving alignment and execution on critical initiatives (both business and personal), increasing his efficiency by helping him prioritize his most important meetings and communications, making decisions on his behalf, and keeping our teams accountable. You will foster trust and credibility with the rest of the team and identify and remove bottlenecks for him and partner closely to scale Allied's business.

You will have a unique opportunity to view and understand our company's day-to-day challenges and priorities from the vantage point of the President. You will be exposed to every function at Allied and learn how to execute big and small initiatives and navigate the intricacies of a complex business. We are creating a new position, so this role is expected to evolve/change over time as we learn more,

Responsibilities:

• Manage the President's ever-changing Outlook calendar and extensive scheduling and prioritize his time and schedule.
• Represent the President in meetings, by email, and phone calls with internal and external stakeholders.
• Create a predictable cadence to meetings, deliverables and expectations for the President and team.
• Consolidate discretionary budget requests for review and approval.
• Draft letters, emails, reports, and other correspondence on behalf of the President.
• Supports the President in meetings by taking notes and assuming responsibility for completing action items.
• Acts as the liaison between the President and other team members, clients, and stakeholders to ensure consistent communication, involvement, or decision-making at proper time.
• Manage ad-hoc cross-group initiatives, deliver status reports, coordinate schedules and plans, and providing meeting support by collaborating with key stakeholders as appropriate.
• Ensures timely and effective completion of projects and initiatives of the President.
• Coordinate personal appointments, travel, and events.
• Manage travel arrangements and itineraries with thoroughness and accuracy for President and family. Prepare and organize background materials in advance for the trip including anticipatory action to avoid delays and issues.
• Coordinate with various consultants and professionals as it relates to the President's business and personal affairs.
• Follow up with appropriate staff to ensure requests and correspondence are responded to on a timely basis.
• Creates and maintains systems and processes to streamline executive office operations.
• Maintains accurate, confidential files and data systems and records.

What Would Make you a Strong Fit the Role:

We believe that if you have the following traits, attributes, and experience, then you will be wildly successful with Allied:

• Structured problem solver. You are a logical thinker and make decisions based on data, but you also have good instincts when information is limited.
• Owner. No challenge is too complex, no issue is too complicated, and "no" is not an acceptable answer.
• Tenacious. You are comfortable navigating high-stakes, conflict-laden situations and can act quickly and decisively with diplomacy and tact.
• Extremely organized. You balance a packed schedule and an endless to-do list and never let anything drop.
• Strong communicator. You communicate effectively with various audiences and can masterfully tailor your approach to suit the circumstances.
• You are process-oriented, and have effective planning, organizational, and time management skills, and compelling written and verbal communication skills.
• You are flexible, able to multi-task, demonstrate attention to detail, meet deadlines, and are comfortable working independently within ambiguous situations.

Preferred Qualifications:

• 5 years of relevant experience required
• Highly proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and experience in Teams and SharePoint.
• Ability to manage multiple projects in a dynamic environment, and to assess highest order business/personal needs, prioritize accordingly and escalate appropriately.
• Ability to create structure in complex, time-sensitive and at times ambiguous situations; flexibility to manage directional change with the ability to juggle moving priorities to ensure team success.
• Flexible hours as dictated by the needs of the CEO and business for projects and meetings
• Ability to Communicate effectively and professionally

Salary range: $90,000.00 - $125,000.00 per year.

Salary commensurate with experience

PTO/Medical/Dental/Vision/401K plans offered

Allied Partners Residential Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Allied Partners Residential Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.