What are the responsibilities and job description for the Fleet Specialist position at Allied Interiors Group?
What We Are Looking For
Experience and Capability
Experience and Capability
- Proven experience managing fleet operations across multiple locations
- Strong understanding of vehicle lifecycle management, maintenance programs, DOT compliance, and vendor coordination
- Working knowledge of IFTA reporting, IRP registration, and state/federal permitting requirements
- Ability to manage fuel tax reporting, apportioned plates, and ensure compliance across multiple jurisdictions
- Ability to review, understand, and discuss vendor contracts (leasing, maintenance, fuel, insurance) with leadership
- Comfortable communicating with executive leadership and providing clear recommendations backed by data
- Willing to be in the field working directly with drivers and operations teams
- Able to troubleshoot issues in real time, whether mechanical, logistical, or administrative
- Not afraid to step in and handle tasks personally when needed
- Works closely with Operations Managers and provides clear direction and support
- Patient and able to guide teams through processes step by step
- Willing to take on tasks directly when needed to ensure completion rather than relying on others
- Able to assess the current state of fleet operations and quickly implement structure
- Builds and maintains systems for tracking maintenance, repairs, fuel usage, mileage, and compliance
- Establishes clear processes and expectations across all locations
- Brings consistency and accountability to a currently unstructured environment
- Oversee all fleet operations including maintenance, repairs, inspections, and compliance
- Manage IFTA reporting, IRP registrations, and all required permits across operating states
- Ensure accurate mileage tracking, fuel reporting, and audit readiness
- Develop and implement standardized fleet processes across all locations
- Manage vendor relationships and service providers
- Review and manage fleet-related contracts and expenses
- Coordinate with insurance and claims as needed
- Ensure all vehicles are safe, compliant, and operational
- Maintain accurate records and reporting for fleet performance and costs
- Support operations teams and drivers with day-to-day fleet needs