What are the responsibilities and job description for the Payroll Administrator (Alliance Maintenance) position at Alliance Building Services?
Overview
Alliance Building Services is one of New York City's most trusted and fastest-growing building services firms, backed by nearly 30 years of industry expertise. We are driven by a commitment to excellence, built on the pillars of professional integrity, responsive service, and a strong investment in our people. At Alliance, we believe in building lasting partnerships—not just with our clients, but with every member of our team. Our reputation for quality service and our rapid growth reflect the strength of that philosophy.
Join us and become part of a company where your contribution matters and growth is supported.
Job Skills / Requirements
Alliance Building Services is a leading and dynamic provider of premier facilities-related services to landmark stadiums, arenas and commercial properties in the New York metropolitan area. We are seeking a self-motivated, reliable and experienced Payroll Administrator
The ideal candidate will possess two to four years of experience in dealing with high volume payrolls in both union and non-union environments. In addition to being well organized, you must have a keen sense of detail, ability to handle and meet tight deadlines. Advanced knowledge using third party payroll provider software is a must. Advanced proficiency in Microsoft Excel is also required.
Responsibilities:
- Payroll entries for union labor on a weekly basis
- Performs daily payroll functions. Manages workflow to ensure all payroll transactions are processed accurately and timely
- Interact with Operations staff and Scheduling Manager to verify overtime hours, absences, etc.
- Processes special payrolls including but not limited to holidays, vacation and paid time off, bonus, year-end payouts, and union or merit increases
- Ensures all entitlements (vacation, paid time off days) are paid in accordance with Union agreements
- Generates monthly reports tracking employee entitlement information (accrued, used, balance)
- Prepares and analyzes weekly/monthly reports; analyzes/identifies issues and takes action to resolve variances
- Verifies and approves payroll change notices relative to changes of wage rate, primary job site, or position change
- Researches and resolves questions from the Management and Employee Service Center related to processing of payroll information such as vacation time and PTO; payroll discrepancies
- Process manual check requests as needed, (e.g., discrepancies, terminations)
Requirements:
- Two to four (2-4) years’ proven experience with high volume payroll processing
- Ability to prioritize tasks ensuring all payroll deadlines are met
- Computer proficiency with Excel and MS Office
- Advanced knowledge of third-party payroll software (ADP, PayPro, PayChex, etc.);
- Ability to communicate effectively with other departments to prevent or resolve payroll issues
Salary: $65,000-$70,000
Schedule: M- F 8:30 AM- 5:30 PM
Education Requirements (All)
High School Diploma or GED
Associates Degree
Additional Information / Benefits
Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan
Salary : $65,000 - $70,000
