Library/CREATE Administrative Assistant

As the Library/CREATE Admin Assistant you will:

Provide administrative support to and coordination with the Dean of the Library with respect to all aspects of Pelletier Library and CREATE operation:

• Serve as the point of contact for Library and CREATE needs including, but not limited to: responding to communications or queries (phone, email, and in person), maintaining files, coordinating events, creating signage and advertisement pieces for events, and maintaining an up-to-date social media and web presence
• Coordinate the logistics for all Library and CREATE programming including, but not limited to: scheduling of spaces, creation of marketing and advertising materials, communication with stakeholders and ordering catering
• Assist with budget support tasks and record keeping
• Data entry and collection
• Coordinate position searches, including visit logistics
• Assist with onboarding new staff
Other duties as assigned

Provide administrative support to and coordination with Directors of Faculty Development and URSCA:

• Administrative support for first pass on checking receipts & travel rules on faculty travel & ASC expense reports
• Collecting of & record keeping for sabbatical reports, ASC funding applications and reports, and URSCA-related documents
• Maintain Faculty Development and URSCA websites
Other duties as assigned

Support the Merrick Archives and Special Collections:

• Perform data entry using ArchivesSpace and other systems
• Assist Archivist with research inquiries and organizing and building the institutional repository collection
• Coordinate and create advertising and communications for programming and exhibits
• Assistance with tracking data
Other duties as assigned

Support of Resource Management:

• Perform data entry using DSpace and other technologies
• Assist with materials processing, repair and cataloging of library materials and Federal Depository Library Program (FDLP) government documents
• Assist with collection maintenance and data
Other duties as assigned

Experience and Qualifications

• High School Diploma or GED required, Associate’s or vocational/technical school degree preferred.
• Minimum of 1-3 years experience preferred
Proficiency in Microsoft Office and Google Suite of Products preferred

Required Skills

• Strong verbal and written communication skills
• Strong organizational and planning skills
• Strong interpersonal skills
• Problem solving and decision making skills
Experience with Office Administration (word processing, copying, scanning, filing, etc.)

Required Abilities

• Ability to work effectively and positively in a highly collaborative environment
• Proficiency with Google suite of products and/or Microsoft Office
• Ability to learn how to use new software (Google suite of products, WordPress, videoconferencing, Microsoft Office, etc)
• Ability to communicate clearly and effectively
• Ability to foster an inclusive and welcoming work environment
• Ability to function independently and proactively in a fast-paced, dynamic environment, and coordinate and communicate effectively with all campus stakeholders
• Ability to pay close attention to details