Administrative Service Coordinator

Position Summary

The Administrative Services Coordinator provides comprehensive administrative support across multiple departments to ensure smooth daily operations at Allbritten, The Barefoot Plumber. This position plays a key role in coordinating office functions, maintaining accurate records, and supporting fleet and safety programs. The coordinator ensures compliance with company policies, state and federal regulations, and promotes efficiency throughout the organization.

Essential Duties and Responsibilities

• Provide administrative support to management and department leads, including scheduling, correspondence, recordkeeping, and document preparation.
• Coordinate company fleet operations, including maintaining vehicle records, registrations, inspections, insurance updates, fuel cards, and maintenance schedules.
• Support safety program administration: maintain training logs, safety meeting attendance, incident reports, and compliance documentation.
• Assist in developing and distributing internal communications, safety bulletins, and policy updates.
• Track and organize company assets such as uniforms, tools, keys, and mobile devices.
• Serve as a point of contact for vendor relations, service providers, and supply orders.
• Prepare reports and summaries related to administrative, safety, and fleet operations as requested by management.
• Ensure compliance with company procedures and California workplace safety and labor standards.
• Support HR and operations teams with onboarding, training coordination, and event planning as needed.
• Perform general office duties such as filing, scanning, mail distribution, and maintaining organized digital and physical records.

Qualifications

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree in business administration or related field preferred.
• Experience: Minimum of 2–3 years of administrative or operations coordination experience; experience in fleet or safety support preferred.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
  • Ability to maintain confidentiality and handle sensitive information.
  • Familiarity with safety and compliance documentation is a plus.

Physical Requirements

• Ability to sit, stand, and move around the office for extended periods.
• Occasionally lift up to 25 lbs.
• Regularly use computer, phone, and standard office equipment.

Work Environment

• Standard office environment with occasional visits to shop or field locations for fleet/safety coordination.
• May occasionally attend company or safety meetings outside regular hours.

Note: This job description is not intended to be all-inclusive. Responsibilities may evolve and be assigned as needed to support the goals of the business and leadership direction.

Compensation and Benefits

• Competitive salary commensurate with experience performance incentives.
• Medical, dental, and vision insurance.
• Paid time off (PTO), paid holidays, and paid sick leave in accordance with California law.
• 401(k) retirement plan with company match.
• Company vehicle
• Ongoing leadership and technical training opportunities.

Equal Employment Opportunity Statement

Allbritten is an Equal Opportunity Employer. We prohibit discrimination and harassment based on race, color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, or related conditions), gender identity, gender expression, sexual orientation, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other status protected under state or federal law.