Payroll Administrator

Position Summary

The Payroll Administrator will be responsible for the organizations’ payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Essential Duties and Responsibilities

• Process weekly, bi-weekly and special run payrolls.
• Review employee hours to ensure proper adherence to company policies.
• Ensure timely and accurate payroll submissions including salaries, benefits, garnishments, taxes, and other deductions.
• Process final payouts for terminated employees.
• Reconcile hours between payroll system and production time-management system.
• Log and track employee receivables ensuring accurate and timely repayments through the payroll system.
• Create and enter payroll journal entries, including payroll and benefit accruals, into accounting software.
• Enter employee expense reimbursements in payroll system and generate corresponding journal entries.
• Submit garnishment and support orders to payroll provider and review payroll to ensure proper and timely deductions, as well as calculate deduction amounts for special pay runs.
• Download reports and maintain accurate records of payroll related transactions.
• Facilitate audits by providing payroll records and documentation requested by auditors.
• Perform other duties as assigned

Required Skills and abilities

• Extensive knowledge of payroll functions including preparation, balancing, and internal controls.
• Proficient with payroll software.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite.

Essential Qualifications

• Bachelor’s degree in accounting, Business Administration, Human Resources, or related field a plus, or equivalent work experience and or training.
• Three to five years of related experience required.

essential skills

Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Speaking — Talking to others to convey information effectively.

Time Management — Managing one's own time and the time of others.

Reading Comprehension — Understanding written sentences and paragraphs in work related documents.

Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences

Written Comprehension — The ability to read and understand information and ideas presented in writing.

Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems

Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.

Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others and maintaining them over time.

Integrity – Job requires being honest and ethical.

Initiative – Job requires a willingness to take on responsibilities and challenges.

Physical – Prolonged period of sitting at a desk and working on a computer.

Salary : $52,000 - $62,000