HR Assistant

Job Purpose: 

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resources department. 

 Job Duties:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence to requirements; advising management on needed actions.
• Recruiting of potential new hires
• Perform other clerical duties such as filing, copying, transcribing and faxing
• Conducts or assists with new hire orientation.
• Process paperwork for new employees and enter employee information into the payroll system
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and holiday parties.
• Performs other duties as assigned.

 Job Qualifications:

• High school diploma or GED required
• AS/BS college degree (preferred)
• Excellent verbal and written communication skills. 
• Interpersonal, good problem-solving, strong people skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.  

Physical Requirements/ Work Environment:

• While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear, both in person and by telephone. 
• Requires lifting and carrying of up to 25lb or more.
• Requires using hands to handle, control or lift objects with a strong grip