Corporate AP Clerk

Job Title: Corporate AP Clerk

Department: Corporate Accounting

Supervisor: Corporate Director of Accounting

Summary

The Corporate Accounts Payable (AP) Clerk is responsible for processing and managing vendor invoices, payments, and account reconciliations for multiple hotel properties within ALH’s portfolio of hotels. This role ensures timely and accurate payment processing, maintains financial records, supports month-end closing activities, and assists with compliance to company accounting policies and procedures. The ideal candidate is detail-oriented, organized, and able to work in a fast-paced hospitality environment while maintaining strong communication with vendors, property-level teams, and corporate leadership.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

·   Process invoices, expense reports, and payment requests for multiple hotel properties.

·   Verify invoice accuracy, coding, approvals, and supporting documentation.

·   Prepare and issue payments through checks, ACH, wire transfers, or other payment methods.

·   Reconcile vendor statements and resolve discrepancies in a timely manner.

·   Maintain accurate accounts payable records and filing systems.

·   Monitor bank balances for managed hotel properties daily.

·   Verify credit card processing in the bank account for managed hotel properties.

·   Prepare managed hotel property cash projections as requested by management.

·   Assist with month-end closing, accruals, and financial reporting.

·   Communicate with vendors and internal departments regarding payment status and inquiries.

·   Ensure compliance with company policies, accounting standards, and audit requirements.

·   Monitor aging reports and help maintain positive vendor relationships.

·   Support special accounting projects and administrative duties as assigned.

Supervisory Responsibilities

This job has no direct supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree from four-year college or university preferred; hospitality degree preferred. 

Two years’ related experience in hotel accounting; or equivalent combination of education and experience.

Proficiency in Microsoft Excel and accounting software systems.

Strong attention to detail, accuracy, and organizational skills.

Ability to manage multiple priorities and meet deadlines.

Strong communication and problem-solving skills.