What are the responsibilities and job description for the Administrative Assistant position at Alder Construction?
Job Summary
The Administrative Assistant is responsible for providing essential support to help achieve overall company goals. This position requires flexibility, strong organizational skills, and the ability to coordinate multiple priorities across departments, including Human Resources, Accounting, Payroll, and Management. The ideal candidate will be detail-oriented, dependable, and able to handle sensitive information with professionalism and discretion.
Duties and Responsibilities
- Answer and direct phone calls to the appropriate departments or staff.
- Perform general administrative and clerical duties to support daily operations.
- Maintain confidentiality when handling sensitive company or employee information.
- Assist with payroll processing and related reporting.
- Support the hiring process by reviewing applications, managing resumes, and assisting with onboarding new employees.
- Provide employee assistance related to benefits and general HR inquiries.
- Support Accounts Payable functions, including data entry and invoice coordination.
- Prepare and process reports as requested by management.
- Provide backup support to administrative staff as needed.
- Perform additional duties and special projects as assigned to support company goals.
Qualifications
- Knowledge of office management systems, procedures, and administrative practices.
- Excellent time management skills with the ability to multitask and prioritize effectively.
- High attention to detail and strong problem-solving abilities.
- Strong written and verbal communication skills; bilingual ability is a plus.
- Proficiency in Microsoft Outlook, Word, and Excel, with an interest in learning new programs and processes.
- Ability to work independently as well as collaboratively in a team environment.
- Must be able to pass a pre-employment background check and drug screening.