Assistant Director of Admission

Assistant Director of Admission

Job Description

Summary

The Albuquerque Academy Admission Office is seeking a dynamic, strategic, and highly organized professional for the position of Assistant Director of Admission. This role serves as a key member of the Admission leadership team, acting as a primary strategy partner to the Director in conceptualizing and implementing recruitment programming. In addition to guiding prospective families through the enrollment journey, the Assistant Director of Admission takes a lead role in overseeing the execution of major admission events and serving as a trusted thought leader in office operations and administrative efficiency. Strong candidates are drawn to the school’s mission and see themselves as engaged members of the community.

All employees at Albuquerque Academy approach their work in accordance with the values in our mission and in a spirit of kindness, professionalism, generosity, and civility to all members of the community. Our community norms, listed below, underlie our school culture, and all community members are expected to commit themselves fully to them.

·      Value and respect the diverse contributions of each person in the community.

·      Assume positive intent and inquire if you are left with questions or concerns.

·      Engage in face-to-face direct conversations; be clear, open, and honest in your conversations.

·      Be present and participate.

Albuquerque Academy seeks to maintain a diverse and energetic staff to work on campus. We encourage applications from groups traditionally underrepresented in independent school communities. The position is open until filled, and applicants are asked to submit a letter of interest and resume along with their online application. Please explain why Albuquerque Academy is the right fit for you and detail your passion for the position.

Essential Functions

Strategic Programming & Partnership

·      Strategy Partner: Serve as a thought partner to the Director of Admission in conceptualizing and designing data-driven, creative year-round programming to engage, recruit, and retain students and their families.

·      Operational Leadership: Manage the day-to-day operations of the admission office, ensuring administrative efficiency and a seamless experience for all constituents. Supervise and support the administrative assistant, office coordinator and program manager, ensuring a collegial office dynamic, smooth workflow, and timely task completion.

Event Oversight & Execution

·      Event Management: Lead the planning and execution of all major admission events, including Open Houses, Discover Academy, Admission Entrance Test days, school fairs, parent-night presentations, and New Student Welcome celebrations.

Admission & Enrollment Management

·      Family Guidance: Guide prospective families through the full life-cycle of the admission and enrollment process with a high level of customer service.

·      Candidate Evaluation: Conduct student interviews, read application files, and serve as an active member of the Selection Committee (specifically for grades 8–12).

·      Diversity & Inclusion: Collaborate with the Director of Diversity, Culture, and Belonging to support recruitment efforts for students from diverse backgrounds and foster a culture of belonging.

·      International Support: Provide dedicated support to international applicant families throughout their specific admission and onboarding journey.

Data & Administration

·      Database Liaison: Act as a collaborative partner for department staff, facilitating Veracross training for department staff, and providing ongoing support to ensure all team members feel confident and proficient in our student information system. 

·      Budgetary Support: Assist the Director in building and managing the admission budget, reconciling expense reports, and coordinating office purchasing.

·      Data Reporting: Collect and report admission- and enrollment related data to internal and external stakeholders as assigned.

·      Support the School and its mission, always maintaining a high degree of professionalism.

·      Foster and maintain a culture of mutual respect, equitable practice, and joy.

·      Demonstrate cultural competence and communicate and collaborate effectively across differences.

Other Responsibilities

·      Attend employee meetings as needed.

·      Perform other duties as assigned.

Job Qualifications

Education

·      A Bachelor’s degree is required

Experience

·      Significant experience (3 years) in education, admission, marketing, or high-level administration is strongly preferred.

·      Proven track record in and enthusiasm for event planning and execution.

·      Experience in staff supervision and office operations is preferred.

Knowledge/Skills/Abilities

·      Strategic Mindset: Ability to think creatively about recruitment and programming.

·      Leadership: Strong supervisory skills with the ability to inspire a team.

·      Technical Proficiency: Advanced knowledge of Google Suite and experience with database management/admission systems (student information systems, client management software, etc.).

·      Communication: Exceptional written and verbal communication skills; ability to deliver engaging presentations to large audiences.

·      Adaptability: Ability to thrive in a fast-paced, emotionally demanding environment with frequent interruptions.

·      Language: Proficiency in Spanish or another language is a significant plus.

Special Requirements

·      A valid Driver’s License is required. *only include if driving is required for the position

·      Must be legally authorized to work in the United States.

Working Environment

·      Standard hours may vary during peak admission season and may include significant overtime, evening, and weekend work are required during peak admission season and major events.

Physical Demands

·      Campus tours involve the ability to walk the entire campus.

·      Ability to lift and carry up to 25 pounds with or without assistance

EEO/ADA Compliance

Albuquerque Academy is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Academy will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.