What are the responsibilities and job description for the Senior Executive Assistant & Board Coordinator position at Alaska Community Foundation (ACF)?
Senior Executive Assistant & Board Coordinator
Anchorage, Alaska | Full-Time | Exempt
Reports to: Chief of Staff
Supports: President & CEO and Board of Directors
About the Role
The Alaska Community Foundation (ACF) is seeking a highly skilled Senior Executive Assistant & Board Coordinator to serve as a trusted partner to the President & CEO and a key member of the President’s Office. This role provides high-level executive, governance, and coordination support and plays a central role in ensuring the CEO and Board are well-prepared, well-informed, and well-supported.
This position is ideal for a seasoned executive support professional who thrives in a fast-paced, mission-driven environment; brings exceptional organization and judgment; and takes pride in managing complex logistics with precision and discretion. Working closely with the President and Chief of Staff, the Senior Executive Assistant serves as the operational anchor of the President’s Office—bringing clarity, consistency, and calm to high-stakes work.
Compensation and Benefits
- Competitive Salary range starting at $76,500 DOE
- A comprehensive benefits package includes medical, dental, vision, and a retirement plan with employer participation after one year.
What You’ll Do
Executive & CEO Support
- Manage complex calendars, meetings, and priorities for the President & CEO
- Prepare briefing materials, background documents, and decision-ready information
- Coordinate travel, logistics, and follow-up to ensure seamless execution
- Support internal and external communications on behalf of the President’s Office
Board & Governance Coordination
- Plan and coordinate all Board and Committee meetings
- Lead the preparation of board books, agendas, minutes, and follow-up materials
- Partner with senior leaders to gather and integrate Board materials
- Maintain the Board SharePoint site and official governance records
- Support Governance Committee processes, including onboarding, evaluations, and policy tracking
President’s Office Coordination
- Ensure accurate, timely, and well-organized information flow across leadership
- Support ELT meetings, retreats, and planning sessions
- Maintain strict confidentiality and exercise sound judgment at all times
- Occasional evening meetings or in-state travel may be required to support Board and organizational needs.
A Typical Day Might Include
You start the morning reviewing the CEO’s schedule and briefing notes, flagging key decisions or deadlines. You finalize materials for an upcoming Board Committee meeting, coordinating the last inputs from senior leaders and ensuring everything is accurate, clear, and aligned. Midday, you help prepare the CEO for an external engagement, manage follow-ups from a leadership meeting, and update Board records. In the afternoon, you partner with the Chief of Staff to prepare materials for future meetings or upcoming Board packet—balancing competing priorities while keeping everything on track. No two days are exactly the same, but each day you help ensure the President’s Office runs smoothly and effectively.
What We’re Looking For
- 7–10 years of progressively responsible executive or senior administrative support experience, including direct support to a CEO, President, or equivalent
- 3 years of experience supporting a Board of Directors or governance processes
- Exceptional organizational, communication, and document preparation skills
- Proven ability to manage complex schedules, deadlines, and confidential information
- Proficiency with Microsoft 365, Teams, SharePoint, and document management systems
- Bachelor’s degree in business administration, public administration, communications, nonprofit management, or a related field
- An equivalent combination of education and experience will be considered; an associate’s degree with significant senior executive support experience may be acceptable.
- Experience working across Alaska’s regions and communities and familiarity with statewide partners is preferred.
Why Join ACF
At ACF, you’ll work alongside committed leaders who care deeply about Alaska’s people and communities. This role offers meaningful access to leadership, exposure to Board-level governance, and the opportunity to contribute to a mission that has lasting statewide impact.
The Alaska Community Foundation is an equal opportunity employer and welcomes a diverse pool of applicants.
Salary : $76,500