Inventory Control Associate

Job Details  

Company Background  

Alamance Foods Inc. is a leading supplier of whipped dairy products in the United States, we produce, pack and ship private labels based off customer specific needs. An innovative company with proven experience in creating exciting new products that redefine what is possible in the food and beverage manufacturing industry.  

Position Opportunity  

The Inventory Control Specialist is responsible for maintaining accurate inventory records and ensuring the integrity of all inventory transactions within the facility.  In addition, the Inventory Control Specialist will play a key role in strengthening processes across the organization. This role will be responsible for identifying and resolving discrepancies, improving workflows, and partnering with cross-functional teams to ensure data integrity within Sage 100 ERP. The role supports operational efficiency by overseeing inventory adjustments, validating inbound receipts, managing cycle counts, coordinating inventory transfers, reconciling CHEP pallets, and controlling hold inventory. 

Daily Responsibilities: 

• Review and validate all inbound receipts against purchase orders; investigate and resolve any discrepancies 

• Monitor inventory reports and perform necessary inventory adjustments with proper documentation and approvals 

• Execute scheduled cycle counts and reconcile variances in a timely manner 

• Validate inventory transactions (receipts, moves, picks, shipments) for accuracy and compliance 

• Process and verify inventory transfers across warehouse, production, and external sites 

• Track and reconcile CHEP pallet movements, identifying and resolving imbalances 

• Maintain and oversee hold inventory by ensuring accurate system status, proper physical segregation, and complete documentation 

• Partner with Receiving, Warehouse, Quality, and Transportation teams to resolve inventory-related issues 

• Conduct root cause analysis on inventory variances and execute corrective measures 

  Inventory Accuracy & Adjustments 

• Monitor and maintain accurate inventory levels across all storage locations  

• Investigate discrepancies and perform inventory adjustments with proper documentation and approvals  

• Analyze trends in inventory variances and recommend corrective actions  

• Receiving Validation 

• Validate inbound shipments against purchase orders and Advanced Shipping Notices (ASNs)  

• Ensure proper documentation, counts, and product condition upon receipt  

• Partner with receiving and quality teams to resolve discrepancies or damages  

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  Cycle Counting 

• Execute daily, weekly, and monthly cycle count programs  

• Research and reconcile count variances in a timely manner  

• Identify root causes of recurring inventory issues and implement improvements  

•  

  Inventory Transfers 

• Coordinate and process inventory movements between locations (warehouse, production, off-site storage)  

• Ensure all transfers are accurately recorded in the system  

• Audit transfer activity to ensure compliance and accuracy  

•  

  CHEP Pallet Reconciliation 

• Track and reconcile CHEP pallet inventory and movements  

• Investigate discrepancies between internal records and CHEP statements  

• Collaborate with carriers and trading partners to resolve pallet imbalances  

• Maintain control of hold inventory (quality, regulatory, or customer-related holds)  

• Ensure proper system designation and physical segregation of held product  

• Coordinate release or disposition of hold inventory with Quality and Operations teams 

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  Hold Inventory Management 

Qualifications 

Education/Training/Certifications:  

• High school diploma or equivalent required  

• Additional education in supply chain, logistics, or systems preferred 

Knowledge/Skills Experience:  

• Experience in warehouse operations, inventory control, or production entry  

• Working knowledge of Scanco, Sage (Sage100 preferred), and handheld scanning devices  

• Strong data entry accuracy and attention to detail  

• Ability to troubleshoot system issues and support users across multiple shifts  

• Strong communication, organization, and problemsolving skills  

• Ensure compliance with company policies, inventory control procedures, and audit requirements 

• Generate and review daily inventory reports and communicate key issues or risks to leadership 

• All other responsibilities as needed 

  Travel Requirements:  

• Must be able to travel between all company warehouses and production sites as needed 

• Physical Requirements:  

• Ability to work in a warehouse and production environment  

• Extended periods of standing and computer use  

• Ability to lift up to 30 lbs as required 

• Alamance Foods Inc. is an equal opportunity employer and does not discriminate against persons because of age, race, color, creed, religion, disability, gender, ethnic or national origin, or veteran status. Alamance Foods Inc. prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodation for employees with a disability.