What are the responsibilities and job description for the Building Access CJIS Specialist position at Alachua County Sheriff's Office?
Description
Responsible for high-level administrative and technical work managing the agency’s physical access control systems and federal compliance programs. Duties include managing the lifecycle of electronic credentials, vetting personnel and contractors, conducting security audits, and serving as the primary liaison for CJIS (Criminal Justice Information Systems) standards. This position requires exceptional judgment, self-initiative, attention to detail, and the ability to interpret complex federal regulatory frameworks.
Work is performed under the supervision of the Records Bureau Chief. Performance is evaluated through observation, results obtained (including audit success), appropriate employee performance appraisals, and oral/written reports.
Examples of Duties
Typical Qualifications
EDUCATIONAL REQUIREMENTS:
High School Diploma or GEDRequiredAssociate's DegreePreferredPreferred Major(s): Administration, English, Records Management, or other related field
Experience And Training
A detailed breakdown of our benefits can be found here. We also offer cutting edge and comprehensive training available for law enforcement.
The Alachua County Sheriff's Office is an Equal Opportunity Employer. The Alachua County Sheriff's Office gives preference in employment/appointment to eligible veterans and spouses of disabled veterans. Applicants with disabilities will be reasonably accommodated in the application process. Minorities and protected classes are encouraged to apply.
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Have you sold, delivered, or trafficked illegal drugs for profiting purposes within the last five (5) years?
Do you meet the following criteria? "I do NOT have visible tattoos/body ornamentation on the hands and/or knuckles or head and neck area; which include the head, scalp, face and neck area above the collar bone in the front and the first cervical vertebrae in the back, or is otherwise visible due to the open collar of a uniform shirt."
Do you have visible facial piercings or unnaturally colored/graphically designed contact lenses you regularly wear?
Do you wear gauged earrings or have enlarged/stretched out holes in your ear larger than 1/4 inch in diameter?
Have you ever been convicted of a felony, convicted of a misdemeanor involving perjury or false statement, or dishonorably discharged from the U.S. Military?
Do you have a split/forked tongue, foreign objects inserted under the skin to create a design or pattern, or intentional scarring on your face or head?
Have you tried, used, or experimented with Marijuana within the last 90 days?
Have you ever been a plaintiff or defendant in a court proceeding? Include divorces, small claims, evictions, foreclosures, child support, judgments, bankruptcies, etc.
10
Do you have any expunged cases?
11
Have you ever been detained by a law enforcement officer for investigative purposes?
12
Do you have a current, valid medical marijuana card?
Have you tried, used, or experimented with any illegal drug/controlled substance, other than marijuana, within the last year?
This position requires that you be 18 years old. Are you 18 years old or older?
This position requires you to have earned a High School Diploma or GED. Do you meet this requirement?
Can you type 35 or more correct words per minute?
Do you have advanced proficiency in Microsoft Office (Excel, Word , PowerPoint)?
Do you have two or more years of clerical and criminal justice experience, preferably in a Sheriff's Office or other law enforcement agency?
Responsible for high-level administrative and technical work managing the agency’s physical access control systems and federal compliance programs. Duties include managing the lifecycle of electronic credentials, vetting personnel and contractors, conducting security audits, and serving as the primary liaison for CJIS (Criminal Justice Information Systems) standards. This position requires exceptional judgment, self-initiative, attention to detail, and the ability to interpret complex federal regulatory frameworks.
Work is performed under the supervision of the Records Bureau Chief. Performance is evaluated through observation, results obtained (including audit success), appropriate employee performance appraisals, and oral/written reports.
Examples of Duties
- Coordinate the processing and tracking of unescorted building access in accordance with the Federal Bureau of Investigation (FBI) Criminal Justice Information Systems (CJIS) security policy requirements
- Manage CJIS Security Awareness Training for all agency employees, inactivating profiles as necessary and conducting follow-up to ensure all agency personnel maintain the appropriate CJIS certification
- Serve as a point of contact for FDLE/FBI auditors; maintain an “audit-ready” database to ensure the agency retains access certification
- Route access determinations for Undersheriff approval and verify required CJIS Online certifications are completed for all credential holders
- Conduct monthly system integrity audits to identify and remove inactive personnel and ensure compliance with the FBI-mandated 5-day window for database removals
- Manage the background screening process for all external vendors to ensure no unescorted access violations occur within sensitive facilities
- Prepare and maintain complex logs, files, and reports regarding facility access and vetting results to ensure a transparent audit trail
- Assist with bureau tasks and responsibilities as needed
Typical Qualifications
EDUCATIONAL REQUIREMENTS:
High School Diploma or GEDRequiredAssociate's DegreePreferredPreferred Major(s): Administration, English, Records Management, or other related field
Experience And Training
- Type 35 correct words per minute or better
- Two (2) or more years of clerical and criminal justice experience, preferably in a Sheriff’s Office or other law enforcement agency
- Experience with a variety of office machines and computers
- Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Knowledge of database management
- Any combination of education and experience which provides the necessary knowledge, skills, and abilities
- Possess or obtain the following within six months of hire:
- Criminal Justice Information Systems (CJIS) Security Awareness certification
- Driver and Vehicle Information Database (DAVID) certification
- Falcon/NCIC/FCIC Database Access Authorizations as required
- Sit/stand for moderate to long periods
- Look at computer screens for long periods
- See/hear at a normal range
- Speak, read, write, and understand English fluently
- Ambulate independently
- Lift/carry up to 20 pounds
- Push/pull light loads
- Bend and squat
- Manual dexterity
- Possess excellent customer service skills and knowledge of effective telephone techniques
- Knowledge of English vocabulary, grammar, punctuation, and spelling
- Skilled in proofreading and making appropriate corrections
- Skilled in using computers for data entry
- Skilled in using computers for word processing and accounting purposes
- Ability to multi-task, plan, and organize work
- Ability to prioritize projects, manage time efficiently, and meet indicated deadlines
- Ability to independently follow an assignment through to completion
- Ability to organize and write reports and correspondence
- Ability to make independent and effective decisions based on available information
- Ability to establish and maintain an effective working relationship with supervisors, co-workers, the general public, and other agencies
- Ability to communicate effectively, both orally and in writing
- Flexibility to work in a changing environment with multiple supervisors needing assistance
- Ability to understand and process complex concepts
A detailed breakdown of our benefits can be found here. We also offer cutting edge and comprehensive training available for law enforcement.
The Alachua County Sheriff's Office is an Equal Opportunity Employer. The Alachua County Sheriff's Office gives preference in employment/appointment to eligible veterans and spouses of disabled veterans. Applicants with disabilities will be reasonably accommodated in the application process. Minorities and protected classes are encouraged to apply.
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
- Yes, I understand and agree
- No, I do not agree
Have you sold, delivered, or trafficked illegal drugs for profiting purposes within the last five (5) years?
- Yes
- No
Do you meet the following criteria? "I do NOT have visible tattoos/body ornamentation on the hands and/or knuckles or head and neck area; which include the head, scalp, face and neck area above the collar bone in the front and the first cervical vertebrae in the back, or is otherwise visible due to the open collar of a uniform shirt."
- Yes, I meet these qualifications
- No, I do NOT meet these qualifications
Do you have visible facial piercings or unnaturally colored/graphically designed contact lenses you regularly wear?
- Yes
- No
Do you wear gauged earrings or have enlarged/stretched out holes in your ear larger than 1/4 inch in diameter?
- Yes
- No
Have you ever been convicted of a felony, convicted of a misdemeanor involving perjury or false statement, or dishonorably discharged from the U.S. Military?
- Yes
- No
Do you have a split/forked tongue, foreign objects inserted under the skin to create a design or pattern, or intentional scarring on your face or head?
- Yes
- No
Have you tried, used, or experimented with Marijuana within the last 90 days?
- Yes
- No
Have you ever been a plaintiff or defendant in a court proceeding? Include divorces, small claims, evictions, foreclosures, child support, judgments, bankruptcies, etc.
10
Do you have any expunged cases?
11
Have you ever been detained by a law enforcement officer for investigative purposes?
12
Do you have a current, valid medical marijuana card?
- Yes
- No
Have you tried, used, or experimented with any illegal drug/controlled substance, other than marijuana, within the last year?
- Yes
- No
This position requires that you be 18 years old. Are you 18 years old or older?
- Yes
- No
This position requires you to have earned a High School Diploma or GED. Do you meet this requirement?
- Yes
- No
Can you type 35 or more correct words per minute?
- Yes
- No
Do you have advanced proficiency in Microsoft Office (Excel, Word , PowerPoint)?
- Yes
- No
Do you have two or more years of clerical and criminal justice experience, preferably in a Sheriff's Office or other law enforcement agency?
- Yes
- No
- Required Question