What are the responsibilities and job description for the Part-time Administrative Assistant position at Alabama State Department of Education?
Qualifications
- High school diploma, GED, or sufficient education, training, and experience to perform the duties of the position
- Some experience (2-3 years) in general secretarial work (graduation from business school or similar academic course may be substituted for one year of experience)
- Some experience and/or training in automated management information systems is required
- Ability to communicate effectively, both orally and in writing
- Some experience in dealing effectively with the public is highly desirable
- Some other qualifications as may be desirable and appropriate
- Serve as point of contact for visitors and callers to the school
- Screen and determine the nature of calls or visits
- Type with speed and accuracy a variety of routine and complex documents, reports, forms, and correspondence
- Use of school software system and financial procedures to maintain ledgers and other financial documents, recording receipt and expenditure of school funds
- Assist school officials with various administrative and student-related activities such as registration, calling absentees, preparing reports, contacting parents, checking out students, etc.
- Operate various types of office equipment such as copiers, computer terminals, fax, etc