Human Resources Coordinator

Pay Rate - $24.04 - $28.85/hour plus bonus

Job Summary

The Human Resource Coordinator provides administrative and operational support for the Human Resources department across multiple Ajax Paving locations. This position serves as a first point of contact for employees regarding HR processes and assists with recruiting, onboarding, HRIS administration, benefits administration, employee records, compliance, payroll support, and day-to-day HR operations. The HR Coordinator works closely with HR Generalists and business leaders to ensure an exceptional employee experience while maintaining compliance with company policies and employment regulations.

Duties & Responsibilities

Employee Support

• Serve as the first point of contact for employee HR-related questions and requests.
• Provide outstanding customer service to employees, applicants, and managers.
• Assist employees with HRIS, employee self-service, benefits enrollment, and payroll questions.
• Respond to employment verification and general employment inquiries.

Recruiting & Hiring

• Coordinate interview scheduling with hiring managers and candidates.
• Post positions on job boards and company career sites.
• Track candidate activity within the Applicant Tracking System.
• Coordinate background checks, drug screenings, and pre-employment requirements.
• Prepare offer letters and onboarding documentation.
• Communicate with candidates throughout the hiring process.

Onboarding & Offboarding

• Coordinate new hire orientation and onboarding activities.
• Prepare new hire packets and ensure all employment documentation is complete.
• Process employee hires, transfers, promotions, and terminations in UKG.
• Coordinate exit interviews and offboarding activities.
• Ensure all required equipment, badges, and system access are requested and recovered.

HRIS & Employee Records

• Maintain accurate employee records within UKG.
• Audit HR data for accuracy and completeness.
• Process employee status changes and maintain personnel files.
• Generate routine HR reports and workforce metrics.
• Assist with HR data reconciliation and compliance audits.

Benefits Administration

• Assist employees with benefit enrollment and life event changes.
• Support annual Open Enrollment activities.
• Coordinate benefit paperwork with insurance vendors.
• Answer basic benefits questions and escalate complex issues when appropriate.

Payroll Support

• Assist with payroll documentation and employee record updates.
• Review timekeeping issues and partner with Payroll to resolve discrepancies.
• Ensure payroll-related HR transactions are completed accurately and timely.

Compliance & Administration

• Maintain I-9 documentation and employment files.
• Support compliance with federal, state, and company employment requirements.
• Assist with audits, reporting, and document retention.
• Maintain HR forms, templates, and employee communications.
• Support HR initiatives, engagement events, career fairs, and community outreach.
• Assist with special HR projects as assigned.
• Perform other duties as assigned.

Required Skills and Abilities

• Strong customer service orientation.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to maintain strict confidentiality.
• Proficiency with Microsoft Office Suite.
• Experience using HRIS systems (UKG experience preferred).
• Ability to learn new technologies and HR software quickly.
• Professional demeanor with employees at all levels of the organization.
• Valid Florida driver's license and ability to travel occasionally between company locations.

Education & Experience

• High school diploma or GED required.
• Associate's degree in Human Resources, Business Administration, or related field preferred.
• Two (2) or more years of Human Resources, Recruiting, Payroll, Benefits Administration, or Administrative experience required.
• Experience in construction, manufacturing, transportation, or other blue-collar environments preferred.
• Experience with UKG or a similar Human Resource Information System preferred.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift up to 25 pounds.
• Ability to travel periodically between Ajax Paving locations.
• Ability to participate in recruiting events, orientations, and job fairs as needed.