Accounting Specialist

Job Title: Accounting Specialist

Company: AISIN Electronics Illinois, LLC.

Department: Finance

Location: 11200 Redco Dr, Marion, IL 62959

Position Summary

This position will support the Finance Manager in the completion of various accounting functions required to meet the goals of the finance department. Moreover, this position will have an active role in assisting with special projects and establishing policy and procedures.

Position Responsibilities

The incumbent is expected to perform the following functions that the company has determined are essential to this position:

• Responsible for Accounts Payable, which will include supervising the entering of all invoices into the Oracle Accounting system, ensuring payment of invoices on a regular and timely schedule, and resolving disputes or questions with vendors.
• Assist Finance Manager with daily review of the EDI and E-Payment websites, and resolving any issues.
• Preparing E-Payment requests for Finance Manager review.
• Responsible for the completion of Accounts Receivable, including issuing sales invoices and preparing monthly intercompany Sales Summaries.
• Supervise the administration of the Purchase Order process, including recording all Pos issued, matching packing slips with POs, and obtaining approvals for payment.
• Responsible for administration of the Office Supplies cabinet, maintaining the transaction log, and recording appropriate journal entries to allocate costs to departments.
• Assist Finance Manager with the recording of new fixed asset purchases in FAS. May assist Finance Manager with monthly reconciliation of asset balances between Oracle and FAS.
• Maintain other appropriate ledgers, spreadsheets and records, as required by the Finance Manager.
• Prepare monthly reconciliations of all balance sheet accounts.
• Assist Finance Manager with research needed to resolve routine accounting problems.
• Assist Finance Manager in improving and streamlining business processes.
• Assist Finance Manager in designing/creating better reporting tools and systems to support the objectives of the organization.
• Assist Finance Manager with fulfilling the requests of the external auditors.
• Responsible for managing administrative tasks within the department, including processing of daily mail, maintenance of the stamp meter, printer and other equipment.
• Assist Finance Manager in preparing for and completion of the semi-annual physical inventory observations.
• Responsible for setting and meeting department budget.
• Perform other reasonably related tasks within the Company as required by the Finance Manager or management.
• Perform all duties in conformance to appropriate safety and security standards.

Beneficial Skills and Experience

• Must be able to work independently and as part of a team.
• Must be self-motivated and willing to accept new challenges.
• Must be innovative and customer focused.
• Must be responsible and have good attendance.
• Must be knowledgeable with AEIL accounting procedures and policy.
• Must be knowledgeable and experienced with basic accounting principles and concepts.
• Must be able to think critically and exercise good judgement.
• Ability to work overtime and weekends when required.
• Ability to interact well with coworkers.
• Ability to direct the workloads of certain team members (i.e. Accounting Clerk)
• Ability to understand, follow and implement posted work rules and company procedures.

Education/Training/Certifications

• An Associate Degree in Accounting or related field preferred.
• Five years previous accounting/bookkeeping experience desired.

Travel Requirements

• Must be willing and available to travel to such locations and with such frequency as is necessary and desirable to meet business needs.

Work Environment Requirements

With reasonable accommodation:

• Must be able to operate a personal computer, telephone, and other office equipment.
• Must perform job duties onsite, when necessary, except those duties that are customarily or by their nature performed offsite (for example, offsite customer visits).
• Must be able to work effectively in a fast-paced environment.
• Must be able to work on multiple assignments at once, and complete assignments within deadline and budget (if applicable) with satisfactory quality.
• Must be able to operate as an effective team member.
• Must be committed to a high standard of safety and be willing and able to comply with all safety laws and all company safety policies.

Attendance/Work Hour Requirements

• Must maintain an acceptable attendance record.
• Must be willing and available to work weekends and holidays as necessary and desirable to meet business needs.