What are the responsibilities and job description for the Paralegal & Legal Secretary - Casualty & Mass Tort Litigation position at Aionios LLC?
We are a well-established regional law firm that prioritizes our employees, fosters a collaborative culture, and is committed to delivering exceptional value to our clients. We are currently seeking experienced both Litigation Paralegal and Legal Secretary to help support out Casualty & Mass Tort Litigation team in our downtown Baton Rouge office.
We are looking to bring aboard both a Litigation Paralegal and a Litigation Legal Secretary as 100% on-site positions (offer flexibility with scheduling if urgent or personal matters should arise). We are looking for candidates with 3 years of litigation support experience in a law firm environment. Ideal candidates will have experience supporting attorneys throughout the litigation lifecycle, maintaining strong organizational skills, managing multiple priorities, and thriving in a fast-paced, deadline-driven environment. Prior casualty, mass tort, or maritime litigation experience is highly valued.
If you are an experienced Litigation Paralegal or Legal Secretary looking to join a collaborative team with meaningful work and long-term career opportunities, we encourage you to apply.
RESPONSIBILITIES
- Support attorneys throughout all phases of litigation, from case inception through discovery, trial preparation, post-trial matters, and case closure.
- Prepare, proofread, and format correspondence, pleadings, court filings, exhibits, and other legal documents.
- Draft and respond to discovery requests, including interrogatories, requests for production, and other litigation documents.
- Assist with the preparation and coordination of depositions, hearings, mediations, and trial support.
- Review and summarize depositions, medical records, and other case-related documents.
- Coordinate electronic discovery and maintain litigation case files, both electronic and physical.
- Maintain attorney calendars, litigation deadlines, court schedules, and case dockets.
- Open new client matters, perform conflict checks, maintain filing systems, and assist with billing and time entry.
- Arrange meetings, conference calls, and other attorney scheduling needs.
- Transcribe dictation and provide additional administrative support as needed.
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Communicate effectively with attorneys, clients, court personnel, and internal team members while providing timely project updates.
QUALIFICATIONS
- Minimum 3 years of litigation support experience as a Litigation Paralegal or Legal Secretary in a law firm environment.
- Comprehensive understanding of the litigation lifecycle, including case management, discovery, trial preparation, and court filing procedures.
- Experience preparing court filings, exhibits, discovery materials, and litigation support documents.
- Knowledge of federal and state court filing procedures; e-filing experience required.
- Excellent verbal and written communication, grammar, proofreading, and organizational skills.
- Strong technical proficiency with Microsoft Word, Excel, PowerPoint, document management systems, and legal billing software.
- Ability to manage multiple priorities while maintaining exceptional attention to detail in a fast-paced environment.
- Strong analytical, problem-solving, and time management skills with a proactive, team-oriented mindset.
- Prior maritime litigation experience is highly preferred for Legal Secretary candidates.
- Bachelor's or Associate's degree preferred; Paralegal Certificate highly desired for Paralegal candidates.
- Maintain a positive, professional attitude while collaborating effectively with attorneys and staff.
COMPENSATION & BENEFITS
- Competitive salaries based on skills, experience, etc.
- Collaborative environments that focus on employee growth within
- Full Comprehensive benefits package: Medical, Dental, Vision, Life, Disability, and 401(k) / Retirement Benefits