What are the responsibilities and job description for the Legal Secretary - Casualty and Mass Tort Litigation position at Aionios LLC?
We are a well-established regional law firm that prioritizes our employees, fosters a collaborative environment, and is committed to delivering exceptional service to clients across a broad range of industries. We are currently seeking a Casualty and Mass Tort Litigation Legal Secretary to join our Baton Rouge, LA office. This is a 100% in-office position supporting attorneys handling complex litigation matters in a fast-paced and team-oriented environment.
We are looking for a candidate with 3 years prior legal secretary experience, ideally within litigation, who possesses strong organizational, communication, and administrative skills. The ideal candidate will be highly detail-oriented, capable of managing multiple priorities simultaneously, and comfortable supporting attorneys through all aspects of case management and day-to-day practice operations. Prior maritime experience is highly preferred.
If you are a Legal Secretary with litigation experience and interested in this opportunity, please apply!
RESPONSIBILITIES
- Prepare, draft, and format emails, correspondence, pleadings, and other legal documents.
- File documents electronically with state and federal courts while ensuring compliance with applicable filing requirements and deadlines.
- Maintain attorney calendars, schedules, deadlines, and case-related appointments.
- Coordinate meetings, conference calls, and other attorney and client scheduling needs.
- Open new matters and assist with client intake procedures.
- Conduct conflict checks and assist with matter-opening processes.
- Maintain and organize both electronic and physical filing systems, ensuring accuracy and accessibility of records.
- Enter attorney time into billing software and assist with administrative billing functions.
- Transcribe dictation and prepare documents from attorney notes and recordings.
- Provide administrative and litigation support to attorneys and legal teams as needed.
QUALIFICATIONS
- Prior experience as a Legal Secretary within a law firm environment.
- Litigation support experience strongly preferred.
- Prior maritime or admiralty-related experience highly preferred.
- Knowledge of state and federal court filing procedures.
- Experience working with document management systems and electronic filing platforms.
- Excellent grammar, proofreading, typing, and written communication skills.
- Strong organizational skills and exceptional attention to detail.
- High proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong interpersonal and communication skills with a client-service-oriented mindset.
- Ability to work independently while maintaining a collaborative team approach.
COMPENSATION & BENEFITS
- Competitive salaries based on skills, experience, etc.
- Collaborative environments that focus on employee growth within
- Full Comprehensive benefits package: Medical, Dental, Vision, Life, Disability, and 401(k) / Retirement Benefits