What are the responsibilities and job description for the Administrative Assistant position at AimHire?
Job Title: Administrative Assistant
Location: Denver, CO (Onsite)
AimHire is proud to partner with a well-established distribution company focused on delivering quality products and operational excellence. The organization values teamwork, efficiency, and a positive workplace culture, offering employees the opportunity to make a meaningful impact across the business.
The company is seeking a highly organized Administrative Assistant to support their Finance & Administration team. This role is essential in keeping daily office operations, accounting support, and internal coordination running smoothly.
This is a contract-to-hire role paying $24.50/hr.
Responsibilities:
- Manage front desk operations: answer calls, greet visitors, and handle voicemail/inbox
- Process mail, shipments, and checks, including confidential documents and AP/AR support
- Support accounts receivable: deposits, customer updates, and invoice requests
- Oversee office operations: supplies, kitchen inventory, vendors, and common areas
- Assist with basic IT and asset management, including equipment setup and maintenance coordination
- Support new hire onboarding (email signatures, business cards, account setup)
- Partner with Finance leadership on expense reporting and administrative tasks
- Act as a professional, customer-focused point of contact for employees and visitors
Requirements:
- 2 years of administrative, office, or operations support experience
- Highly organized with ability to manage multiple priorities
- Strong attention to detail, especially with confidential/financial information
- Proficient in Microsoft Office; quick to learn new systems
- Excellent written and verbal communication skills
- Professional with strong discretion
Nice to Have:
- Experience supporting accounting or finance teams (AR/AP exposure)
- Familiarity with office equipment, shipping platforms, and basic IT troubleshooting
AimHire is an Equal Opportunity/Affirmative Action Employer.
Salary : $25