What are the responsibilities and job description for the Office Administrative Assistant position at AIM Billing and Practice Management?
Job Summary
We are seeking a reliable and detail-oriented Office / Administrative Assistant to support daily operations at our medical billing company. This role is essential to maintaining organized workflows, supporting billing staff, and ensuring timely communication with clients, providers, and insurance companies.
Key Responsibilities
- Provide administrative support to the billing and management teams
- Answer and direct phone calls, emails, and correspondence professionally
- Maintain and organize patient, provider, and billing records
- Assist with data entry, document uploads, and filing in billing systems
- Track and follow up on outstanding requests, claims, and documentation
- Prepare reports, spreadsheets, and basic correspondence as needed
- Ensure compliance with HIPAA and company confidentiality policies
- Support onboarding paperwork and general office tasks
Qualifications
- High school diploma or equivalent (Associate’s degree preferred)
- Previous experience in an administrative or office assistant role
- Experience in healthcare or medical billing is a plus
- Strong organizational and time-management skills
- Attention to detail and ability to handle sensitive information
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and work independently in a fast-paced environment
- Strong written and verbal communication skills
Preferred Skills
- Familiarity with medical billing terminology, CPT/ICD-10 codes, or EOBs
- Experience with medical billing software or EHR systems
- Basic knowledge of insurance processes and claim workflows
Benefits
- Competitive pay
- Paid time off and holidays
- Opportunities for growth within the company
- Supportive and professional work environment
Job Type: Full-time
Pay: $17.00 per hour
Benefits:
- Paid time off
Language:
- Spanish (Required)
Work Location: In person
Salary : $17