Administrative Assistant Office Manager

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant / Office Manager to provide executive-level support to senior leaders within a fast-paced Real Estate organization. This individual will serve as a trusted partner to leadership, helping manage day-to-day operations, coordinating complex schedules and travel arrangements, and ensuring seamless administrative support across multiple teams and locations.

The ideal candidate thrives in a dynamic environment, demonstrates exceptional professionalism and discretion, and can effectively manage competing priorities while maintaining a high level of accuracy and responsiveness.

Responsibilities

• Provide administrative support to senior leaders across multiple locations and time zones
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel and prepare expense reports using Concur
• Prepare presentations, meeting materials, and client-facing documents
• Organize agendas, logistics, and materials for recurring business meetings
• Maintain databases, records, and business documentation
• Coordinate mail distribution and support office operations
• Assist with office culture initiatives and special projects
• Provide backup support to the broader administrative team as needed

Qualifications

• Previous experience supporting executives in a professional, fast-paced environment
• Associate's degree required; Bachelor's degree preferred
• Strong calendar management, travel coordination, and administrative support experience
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• Experience with Concur and Adobe Acrobat preferred
• Excellent organizational, communication, and multitasking abilities
• Strong attention to detail, professionalism, and problem-solving skills
• Ability to prioritize competing responsibilities and work independently