What are the responsibilities and job description for the Operations Coordinator - Onsite, Indianapolis position at aFit Staffing Inc.?
Operations Coordinator
Be part of a transformative effort to improve the health and well-being of rural communities across Indiana.
Our client is leading Indiana’s 5-year Rural Health Transformation Program, including the Make Rural Indiana Healthy Again Regional Grants, a historic $600M investment to strengthen healthcare access, prevention, and system resilience across 64 fully rural and nine partially rural counties. This initiative brings together state leadership, healthcare providers, and community organizations to design and implement solutions that reflect local needs while advancing a shared, statewide vision for better health outcomes.
This role sits at the center of statewide program coordination, ensuring complex initiatives stay aligned, organized, and moving forward.
About the Role
The Operations Coordinator plays a critical role in supporting the statewide execution of the Rural Health Transformation Program (RHTP). Working closely with the Deputy Director of Operations, this position helps ensure that program activities remain coordinated, tracked, and aligned across multiple agencies, partners, and shared services teams.
This role is ideal for someone who thrives in complex, fast-moving environments and enjoys bringing structure and clarity to large-scale initiatives. You will serve as a central point of coordination across financial, procurement, communications, and operational workstreams, helping leadership maintain visibility into progress, risks, and priorities.
By supporting implementation tracking, facilitating communication, and maintaining operational systems, you will help ensure that a major statewide investment delivers meaningful, measurable outcomes for rural communities.
What You’ll Do
Program Coordination & Implementation Support
Help drive alignment and execution across a complex, multi-partner statewide initiative.
- Support monitoring of statewide program implementation activities and key milestones
- Coordinate activities across program teams and shared services functions
- Maintain awareness of program progress, risks, and operational needs
- Help resolve cross-functional coordination challenges impacting delivery
Shared Services Coordination
Ensure critical support functions are aligned, responsive, and on track.
- Coordinate engagement across finance, procurement, communications, legal, data, and technology teams
- Track shared services requests, deliverables, and timelines
- Support coordination meetings and follow-ups with internal service partners
Meeting & Task Management
Keep teams organized, accountable, and aligned on priorities.
- Develop meeting agendas in collaboration with leadership
- Capture and distribute meeting notes, decisions, and action items
- Maintain task tracking systems and follow up on deliverables
- Monitor deadlines and milestone completion
Financial & Procurement Tracking
Provide visibility into budget and procurement activity to support informed decision-making.
- Maintain financial tracking tools for budgets and expenditures
- Track procurement actions and maintain status logs
- Identify potential delays or risks in financial or procurement processes
Reporting & Executive Support
Translate operational activity into clear, actionable insights for leadership.
- Develop executive briefings, reports, and operational summaries
- Prepare dashboards and status updates
- Support materials for leadership meetings and stakeholder engagements
Stakeholder Communication & Coordination
Facilitate clear, consistent communication across a broad network of partners.
- Coordinate communication among leadership, internal teams, and implementation partners
- Support information flow between operational leadership and program teams
- Draft internal updates and coordination communications
Administrative & Operational Support
Strengthen the systems and processes that keep the program running effectively.
- Maintain program documentation and operational records
- Support development of tracking tools and workflows
- Contribute to process improvements that enhance coordination and efficiency
What You Bring
| Skill | Required / Desired | Years of Experience |
|---|---|---|
| Bachelor’s degree in public administration, health administration, business administration, public health, or related field (or equivalent experience) | Required | |
| Experience supporting program operations, project coordination, or administrative operations in a complex organization | Required | 5 years |
| Experience coordinating across multiple stakeholders or functional teams | Required | |
| Experience with financial tracking or procurement processes | Required | |
| Experience preparing executive-level briefings or reports | Required | |
| Proficiency with project or task management tools and collaboration platforms | Required | |
| Experience supporting large-scale program implementation or statewide initiatives | Highly Desired | |
| Familiarity with public sector or healthcare program operations | Highly Desired |
Work Environment & Travel
- Onsite role based at the Indiana Department of Health office in downtown Indianapolis
- 100% onsite work schedule
- Standard schedule of 37.5 hours per week
- Occasional travel may be required to support meetings or implementation coordination
- Travel reimbursement provided in accordance with Indiana State Travel policy
Why This Role Matters
This role ensures that one of Indiana’s most significant healthcare transformation efforts operates with clarity, coordination, and accountability. By supporting the systems, communication, and execution behind the program, you help translate strategy into action and enable meaningful improvements in healthcare access and outcomes for rural communities across the state.