What are the responsibilities and job description for the Pediatric Readiness Coordinator - Hybrid, Indianapolis position at aFit Staffing Inc.?
Pediatric Readiness Coordinator
Be part of a transformative effort to improve the health and well-being of rural communities across Indiana.
Our client is leading Indiana’s 5-year Rural Health Transformation Program, including the Make Rural Indiana Healthy Again Regional Grants, a historic $600M investment to strengthen healthcare access, prevention, and system resilience across 64 fully rural and nine partially rural counties. This initiative brings together state leadership, healthcare providers, and community organizations to design and implement solutions that reflect local needs while advancing a shared, statewide vision for better health outcomes.
This role leads the coordination and implementation of efforts to strengthen pediatric and obstetric emergency care readiness across rural Indiana.
About the Role
The Pediatric Readiness Coordinator serves as a Project Manager within the Indiana Department of Health’s Division of Emergency Preparedness, leading the execution of Initiative 4: Growing Pediatric and Obstetric Readiness in Rural Emergency Departments. This role is central to improving emergency care capacity for children and obstetric patients across rural communities.
You will manage a complex, multi-partner initiative that brings together state agencies, rural hospitals, EMS providers, and healthcare coalitions. The role combines strategic project leadership with hands-on coordination, ensuring that training, equipment deployment, technical assistance, and readiness efforts are implemented consistently and effectively across the state.
This position is ideal for a senior project manager who can navigate healthcare and public health systems, align diverse stakeholders, and drive measurable improvements in emergency preparedness and patient outcomes.
What You’ll Do
Program Leadership & Project Management
Lead end-to-end execution of a high-impact statewide initiative.
- Manage full lifecycle project delivery, including workplans, timelines, milestones, and risk management
- Track deliverables and ensure alignment with RHTP and GROW grant requirements
- Maintain visibility into program progress and proactively address risks and barriers
- Support development of standardized tools, templates, and implementation frameworks
Statewide Coordination & Implementation
Align partners and activities to ensure consistent execution across regions.
- Coordinate across IDOH, FSSA, IDHS, EMSC, healthcare coalitions, hospitals, and EMS agencies
- Synchronize activities supporting pediatric and obstetric readiness in rural emergency departments
- Support planning and execution of needs assessments, training, equipment deployment, and technical assistance
- Ensure alignment with broader emergency preparedness and healthcare system initiatives
Stakeholder Engagement & Communication
Build strong connections across a diverse network of partners.
- Serve as a primary point of contact for Initiative 4 implementation
- Facilitate stakeholder meetings, workgroups, and cross-agency collaboration
- Coordinate communication across Emergency Care Coordinators, perinatal centers, EMS, and hospital partners
- Support outreach and education efforts to increase awareness and participation
Data, Reporting & Performance Tracking
Ensure program performance is measurable, transparent, and actionable.
- Track key performance metrics such as training completion, equipment deployment, and readiness indicators
- Prepare reports, dashboards, and summaries for leadership and grant stakeholders
- Support state and federal reporting requirements, including documentation and narrative updates
- Use data insights to inform quality improvement and program adjustments
Grant Compliance & Operational Support
Maintain strong program integrity and readiness for oversight.
- Ensure compliance with state and federal grant requirements
- Maintain audit-ready documentation and standardized reporting practices
- Support coordination of deliverables aligned with grant timelines and expectations
What You Bring
| Skill | Required / Desired | Years of Experience |
|---|---|---|
| Experience in senior project management within public health, emergency preparedness, hospital/EMS operations, or maternal and child health | Required | 5 years |
| Experience with state health department operations, grants management, and coordination with healthcare coalitions, hospitals, and EMS systems | Required | 5 years |
| Knowledge of public health systems, functions, and infrastructure | Required | 5 years |
| Ability to manage multiple projects independently and in team environments while meeting deadlines | Required | 5 years |
| Ability to analyze programs and translate findings into actionable strategies and outcomes | Required | 5 years |
| Ability to build and maintain effective relationships with stakeholders across agencies and organizations | Required | 5 years |
| Strong written and verbal communication skills | Required | |
| Proficiency with Microsoft Office and virtual collaboration tools | Required | |
| Ability to develop and maintain collaborative networks | Required | |
| Experience in hospital emergency department settings or RN licensure | Highly Desired |
Work Environment & Travel
- Hybrid role based in Indianapolis, Indiana
- 3 days onsite at the IDOH office in downtown Indianapolis and 2 days remote
- Standard schedule of 37.5 hours per week
- Statewide travel required to support hospitals, EMS agencies, and partner coordination
- Travel reimbursement provided in accordance with Indiana State Travel policy
Why This Role Matters
This role strengthens the ability of rural emergency departments and EMS systems to care for pediatric and obstetric patients during critical moments. By coordinating training, resources, and system alignment across the state, you help ensure that rural communities have access to safe, high-quality emergency care when it matters most.