Administrative Assistant - Seasonal

Administrative Assistant (Temporary / Seasonal)

Location: In Office

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Position Type: Temporary / Seasonal - Administrative Assistant

Assignment Duration: Approximately 3–5 months. Expected to begin in late summer 2026 and continue through fall 2026. Exact start and end dates will be discussed during the interview process.

Job Summary:

Advisor Seekers is seeking a professional, organized, and customer-focused Administrative Assistant to support our corporate office during a temporary assignment. This position serves as the first point of contact for employees, applicants, customers, and visitors while providing administrative support to multiple departments throughout the organization.

The ideal candidate is dependable, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment. This role combines front-office reception duties with administrative support responsibilities and offers valuable experience in a professional corporate setting.

About Us:

Advisor Seekers is a premier recruiting and consulting firm serving wealth management firms nationwide. We specialize in helping financial advisory firms grow and succeed through recruiting, acquisitions, succession planning, and business valuations. Our team is committed to building lasting relationships and delivering exceptional service to both our clients and candidates.

We pride ourselves on professionalism, collaboration, integrity, and a commitment to excellence. If you're looking for an opportunity to gain hands-on experience in a professional office environment while supporting a growing organization, we'd love to hear from you.

Key Responsibilities:

• Answer, screen, and route incoming calls using a multi-line phone system.
• Greet visitors and maintain a welcoming, professional office environment.
• Take accurate messages and ensure timely communication with staff.
• Monitor and respond to general office inquiries via phone and email.
• Enter, update, and maintain information within the company's CRM and other business systems.
• Assist with data entry, document management, filing, and recordkeeping.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Schedule meetings, appointments, and conference room reservations as needed.
• Prepare reports, spreadsheets, and other business documents.
• Assist with special projects and administrative assignments as needed.
• Handle confidential information with professionalism and discretion.

Requirements & Qualifications:

• High school diploma or equivalent required.
• Current college students, recent graduates, or individuals seeking administrative experience are encouraged to apply.
• Previous experience in customer service, reception, administrative support, or an office environment preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Teams).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, multitask, and work independently.
• Professional demeanor and strong customer service skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Availability to work Monday through Friday, 8:00 AM to 5:00 PM for the duration of the temporary assignment.

Ideal Candidate:

The ideal candidate enjoys helping others, takes pride in staying organized, communicates professionally, and can confidently manage a busy front office while supporting day-to-day business operations. They are dependable, proactive, and capable of balancing multiple responsibilities while maintaining a positive attitude and high level of professionalism.