What are the responsibilities and job description for the Executive Assistant (NAVY) position at Advantech GS Enterprises?
Executive Assistant (Analyst Management II)
The Executive Assistant (EA) contractor will support and assist the Program Manager (PM) and Deputy Program Manager (DPM) with day-to-day key administrative and programmatic functional areas of PMS 401. The EA must be an expert in the functions that support the PM/DPM, must drive the schedule to be executed on time and efficiently, and must rapidly re-schedule and follow up on schedule perturbations.
The EA will:
- Coordinate travel for PM/PM as required
- Prepare, proofread, suggest edits, and distribute all electronic and/or printed organizational documents to include periodic program earned reports, electronic communications, and other documents and materials as required
- Coordinate and maintain meetings for the PM/DPM, including preparation and assembly of presentations materials and handouts for PM/DPM advanced review
- Organize action items and inquiries as necessary and requested by the PM
- Maintain the PM’s calendars to reflect travel, meetings, appointments, and out-of-office notices with precise attention to detail
- Coordinate officially received business and action items and supervise who will handle the DPM
- Work collaboratively, and often independently, on ongoing, special, and non-recurring projects as assigned by the DPM
- Plan and coordinate office events, both on site and remote, and meetings to include, but not limited to, reserving venues and/or conference rooms, coordinating parking and transportation where needed, extending invites to guests provided by PM/DPM, developing agendas and objectives, and conference room audio/video setup
- Properly organize and store sensitive data such as personal identifiable information
- Compile and provide accurate meeting notes for PM/DPM
- An active Government Security Clearance at the SECRET level
- Bachelor’s degree in a business or technical field
- Minimum 7 years of job-related experience or equivalent
- Excellent written communication skills, working knowledge of word-processing and integrated software applications, organization skills, and ability to perform detail-oriented work
- 5-7 years proficiency in the use of MS Office specifically Excel spreadsheets, Word, and SharePoint
- Self-motivated and resourceful
- Good interpersonal team communication and collaboration skills
- Good organizational, time management, and task prioritization skills
- Active or reserve military experience in an administrative support field
- Familiarity with Navy enlisted and commissioned rate and rank structure